Job Summary:

The Purchase Officer – Civil is responsible for the timely and cost-effective procurement of civil construction materials, equipment, and services required for ongoing projects. The role involves vendor sourcing, obtaining competitive quotations, negotiating prices, preparing purchase orders, ensuring timely deliveries, coordinating with project teams, maintaining procurement records, and ensuring compliance with company procurement policies.

Key Responsibilities:

1. Procure civil construction materials such as cement, steel, aggregates, bricks, blocks, tiles, plumbing, electrical, hardware, finishing materials, and related items as per project requirements.
2. Receive and review Purchase Requisitions (PRs) from project sites and verify specifications, quantities, and delivery schedules.
3. Identify, evaluate, and develop reliable vendors and suppliers for civil construction materials and services.
4. Obtain multiple quotations, prepare comparative statements, and recommend suppliers based on quality, cost, delivery, and commercial terms.
5. Negotiate pricing, payment terms, delivery schedules, warranties, and other commercial conditions to achieve cost savings.
6. Prepare and issue Purchase Orders (POs) in accordance with company procurement policies and approved budgets.
7. Coordinate with project managers, site engineers, stores, and vendors to ensure timely delivery of materials at project sites.
8. Monitor purchase orders from placement until final delivery and resolve issues related to delays, shortages, or damaged materials.
9.



Ensure purchased materials meet the required quality standards and project specifications.
10. Maintain strong relationships with existing vendors while continuously identifying and onboarding new suppliers.
11. Track market trends, price fluctuations, and material availability to support effective procurement planning.
12. Coordinate with the Accounts Department for invoice verification, GRN reconciliation, and timely vendor payments.
13. Maintain procurement records, vendor databases, quotations, contracts, purchase orders, and related documentation.
14. Ensure compliance with company procurement procedures, statutory requirements, and audit guidelines.
15. Support annual rate contract (ARC) finalization and long-term vendor agreements for frequently used materials.
16. Monitor inventory levels in coordination with the Stores Department to prevent stock shortages and excess inventory.
17. Prepare periodic MIS reports related to procurement activities, cost savings, pending orders, vendor performance, and material status.
18. Assist in budget monitoring and cost optimization initiatives across civil projects.
19. Handle emergency and site-specific procurement requirements to avoid project delays.
20. Perform any other procurement-related responsibilities assigned by the reporting manager.





Required Qualifications:

- Bachelor's Degree/Diploma in Civil Engineering, Supply Chain Management, or a related field.
- Additional certification in Procurement or Supply Chain Management will be an added advantage.

Experience:

- 3–6 years of experience in procurement of civil construction materials.
- Experience in construction companies, infrastructure, real estate, contracting, or EPC organizations is preferred.

Required Skills & Competencies:

- Solid knowledge of civil construction materials and specifications.
- Vendor development and supplier relationship management.
- Negotiation and commercial procurement skills.
- Cost analysis and price comparison.
- Purchase Order and contract management.
- Knowledge of inventory and stores coordination.
- Strong analytical and decision-making skills.
- Excellent communication and interpersonal skills.
- Proficiency in MS Excel, ERP/SAP/Tally or other procurement software.
- Ability to work under pressure and meet project timelines.
- High level of integrity, accountability, and attention to detail.

Key Performance Indicators (KPIs):

- Timely procurement of materials.
- Cost savings achieved through negotiations.
- Purchase Order turnaround time.
- On-time delivery percentage.
- Vendor performance and quality compliance.
- Procurement budget adherence.
- Reduction in material shortages and emergency purchases.
- Accuracy of procurement documentation.
- Vendor development and rate contract management.
- Internal customer (Project/Site) satisfaction.

📌 Purchase Officer (Belagavi)
🏢 Lokmanya Society
📍 Belagavi