Bengaluru-based costume and event-support company working with schools and institutions for annual days, cultural programmes, festivals and special events.

Having already worked with 50+ schools, we are expanding our operations and building a stronger team to manage multiple school events simultaneously.

We are looking for a highly organised, confident and responsible Operations & Client Coordination Manager who can take ownership of day-to-day operations and become the central coordination point between our clients, internal team, delivery staff and choreographers.

What you will handle

School & Client Coordination

- Speak with schools and institutions regarding requirements and upcoming programmes.
- Make outbound calls to prospective schools and institutions.
- Schedule meetings and appointments for the management team.
- Follow up with existing and prospective clients.
- Maintain accurate records of enquiries, meetings, confirmed events and follow-ups.
- Coordinate with school representatives before and during their events.

Costume & Event Operations

- Track confirmed programmes, event dates and costume requirements.
- Coordinate costume preparation, dispatch and delivery.
- Ensure costumes and materials reach clients on time.
- Track costume returns/recovery after programmes.
- Follow up on missing, delayed or damaged items.
- Maintain explicit records for every school/event from confirmation until closure.

Choreographer Coordination

- Allocate and coordinate choreographers for different schools and programmes.
- Maintain rehearsal schedules and school-wise assignments.
- Confirm that choreographers reach schools on time.
- Track attendance, rehearsals completed and upcoming schedules.
- Handle day-to-day issues between schools and choreographers.
- Maintain choreographer payment records and coordinate payment processing.
- Escalate major issues to management when necessary.

Team Management

- Coordinate office staff, delivery personnel and other operational employees.
- Assign daily responsibilities and follow up on completion.




- Monitor punctuality, attendance and task completion.
- Ensure everyone knows the day's priorities and deadlines.
- Identify operational problems before they affect the client.

Payments & Records

- Track client payments, advances and outstanding amounts.
- Maintain vendor/choreographer payment records.
- Update operational trackers daily.
- Maintain basic documentation using Excel/Google Sheets.
- Provide management with clear updates on pending deliveries, recoveries, payments, appointments and issues.

Who we are looking for

You should be someone who:

- Has 2–5 years of experience in operations, event management, client servicing, administration or coordination.
- Is confident speaking with school principals, teachers, coordinators and other decision-makers.
- Communicates clearly in English and Kannada. Hindi/Tamil or other languages are an advantage.
- Is comfortable making outbound calls and following up with prospective clients.
- Can coordinate several events and teams at the same time without losing track of details.
- Is comfortable with Excel/Google Sheets, WhatsApp and basic office software.
- Can handle pressure calmly during busy annual-day and festival seasons.
- Is good at following up and getting work completed, rather than simply passing information from one person to another.
- Can take ownership of problems and find practical solutions.

Experience in schools, events, performing arts, costumes, education, hospitality or event coordination will be an advantage.

The person who will succeed here

This role is ideal for someone who enjoys organising people and solving problems.

On a busy day, you may be coordinating costume delivery for one school, checking whether a choreographer has reached another school, following up on a payment, speaking to a new institution and making sure tomorrow's costumes are ready.

If you enjoy bringing order to moving parts and taking responsibility for getting things done, we would like to speak with you.

Women candidates are preferred for this position.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Operations & Client Coordination Manager (India)
🏢 Bangalore Costume Rentals
📍 India