Executive Assistant to Managing Director (EA to MD)

Company: The Visa Solutions
Job Location: Bharat Nagar Chowk, Ludhiana, Punjab
Job Type: Full-time | Work from Office
Working Days: Monday to Saturday
Working Hours: 10:00 AM – 6:00 PM
Salary: ₹18,000 – ₹20,000 per month
Experience: 1–3 years preferred
Joining: Immediate

Job Summary

The Visa Solutions is looking for a professional, proactive, and well-organised Executive Assistant to the Managing Director (EA to MD) to provide high-level administrative, coordination, and executive support.

The ideal candidate should have excellent communication skills, strong knowledge of MS Excel and Advanced Excel, professional email drafting abilities, and the confidence to manage multiple responsibilities with confidentiality and ownership.

Key Responsibilities

- Provide day-to-day executive and administrative support to the Managing Director.
- Manage the MD’s calendar, appointments, meetings, and daily schedule.
- Draft professional emails, official correspondence, reports, and business communications.
- Coordinate with internal teams and ensure timely follow-up on assigned tasks.
- Prepare, maintain, and manage Excel reports, MIS, trackers, and presentations.
- Handle MS Word, PowerPoint, and other office documentation.
- Maintain important records, files, and confidential business information.
- Monitor pending tasks, deadlines, and follow-ups as directed by the MD.
- Coordinate meetings, appointments, and internal business requirements.
- Handle multiple responsibilities efficiently while maintaining accuracy and professionalism.
- Support the MD in daily office operations, documentation,



and business coordination.
- Maintain complete confidentiality and discretion in all official matters.

Required Skills & Qualifications

- Graduate in any discipline; relevant qualifications will be an advantage.
- Previous experience as an Executive Assistant, Personal Assistant, Office Coordinator, or in a similar administrative role preferred.
- Strong knowledge of MS Excel and Advanced Excel.
- Good command of MS Word and PowerPoint.
- Excellent professional email drafting and written communication skills.
- Strong verbal communication, coordination, and follow-up abilities.
- Good organisational skills and attention to detail.
- Ability to manage priorities and work under deadlines.
- Proactive, responsible, presentable, and quick to learn.
- Strong problem-solving abilities and a sense of ownership.
- Ability to maintain confidentiality and handle sensitive information professionally.

Preferred Candidate Profile

We are looking for a candidate who is:

- Professional and confident in dealing with senior management.
- Highly organised, disciplined, and dependable.
- Comfortable managing multiple tasks and responsibilities.
- Strong in communication, documentation, and coordination.
- Proactive in taking ownership of assigned work.




- Willing to learn and contribute to the smooth functioning of the MD’s office.

Interested candidates with relevant experience in executive assistance, administration, or office coordination are encouraged to apply.

What We Offer

- Professional and growth-oriented work environment.
- Prospect to work closely with senior management.
- Exposure to executive coordination, administration, and business operations.
- Salary based on skills, experience, and suitability for the role.

How to Apply

Interested candidates may apply through Indeed or contact us directly for further details.

Contact: +91-XXXXXXXXXX - Ms. Manpreet Kaur (HR Manager)
Location: Bharat Nagar Chowk, Ludhiana, Punjab

The Visa Solutions

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Paid sick time
- Paid time off

Application Question(s):

- Do you have previous experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management?
- Do you have strong knowledge of MS Excel and Advanced Excel, including preparing reports, maintaining data, and using formulas?
- Are you confident in drafting professional emails, official correspondence, and coordinating with internal teams and senior management?
- Are you willing to work from office at Bharat Nagar Chowk, Ludhiana, from 10:00 AM to 6:00 PM, Monday to Saturday?
- What is your current salary, expected salary, and notice period? Are you available to join immediately or within 15 days?

Work Location: In person

📌 Executive Assistant to Managing Director (EA to MD), 2-3 years (India)
🏢 The Visa Solutions
📍 India