JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facility Executive - Soft Sr. No. Discription A Client Management 1 Submission of Site MMR 2 Submission of Site KPI and acheivement of scores 3 Daily meet with Client for operation review 4 Perform bi-weekly facility rounds with Site Lead and Building Manager 5 Maintain continuous client communication regarding site performance and challenges 6 Maintain comprehensive client records and documentation 7 Keep Site - WhatsApp group consistently updated B Team Management 1 Conduct weekly meetings with Soft Services Team - Vendor Partner 2 Attend Soft Services briefings three times weekly 3 Hold daily site team meetings for updates, planning, events, and operations C Vendor Management - Associated with the contract 1 Engage empaneled vendors only for IFM deliverables with valid WA or MSA 2 Ensure adequate site deployment with required uniforms and PPE 3 Complete background/PCC verification within one month of employee joining 4 Maintain 52-week training calendar with scheduled reporting for vendor staff 5 Submit monthly attendance validation and billing by first week of each month 6 Provide monthly MMR and operation meeting with MOM documentation 7 Conduct monthly team meetings (HR camps or operational meetings) 8 Execute quarterly R&R; programs D Accounts 1 Creating POR/PO 2 Enforce "No PO, No Work" policy - ensure PO issuance for all work 3 Maintain PO tracker and close POs within the same month 4 For Ad hoc POs: ensure vendor invoices are raised in CAAPS, approved,



and subsequent client invoicing completed 5 Close CAAPS daily 6 Resolve rejected invoices with vendors 7 Obtain quarterly NDCs from all vendors 8 Monthly billing submissions 9 Maintain petty cash for sites E HSE 1 Incident reporting / Near Miss to be recorded & update to the client 2 Maintaining of Playbook F Sustainability Initiatives 1 Amount of Waste Diverted from Landfills on monthly basis 2 Organic Waste Management 3 Sustainability Certifications Achieved 4 Cost Savings from Sustainable Practices 5 Usage of eco-friendly materials in facility maintenance G Compliance Management 1 Ensure vendor compliance with all regulatory requirements 2 Monitor compliance scores and resolve non-conformance points 3 Maintain adherence to applicable laws, including minimum wage requirements H Audit 1 Analyze external audit reports and develop closure action plans 2 Conduct internal audits to standardize services and review operations I Communication 1 All important information must be documented in emails. 2 All communications require timely responses. J Operations Management 1 Oversee daily site operations to ensure smooth functioning of all activities 2 Conduct daily rounds and provide updates in Groups 3 Schedule job cards and maintain calendar for cleaning activities (daily/weekly/monthly) 4 Maintain operational efficiency, manage workflows, and ensure adherence to standard operating procedures 5 Monitor site performance metrics and implement productivity improvements 6 Maintain operation tracker for site-specific activities 7 Manage duty roster for site team including vendor partners, housekeeping, front of house, cash counter, mail room, and gardeners 8 Oversee daily, weekly,



and monthly reports 9 Ensure continuous availability of cleaning consumables, tools, equipment, and machinery 10 Oversee inventory management and preventive maintenance for machinery 11 Coordinate events with Technical Team and F&B; Executive 12 Process gate passes and entry notifications K App based process 1 To ensure comprehensive adherence to JLL APP based processes
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading qualified services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

📌 Assistant Facility Manager (India)
🏢 JLL
📍 India