Department: Administration & Project Marketing

Employment: Full-time

Location : Thiruvallur

Role purpose

We are looking for a professional, organised and proactive individual to manage front-office activities and assist our project marketing and business development team. The candidate must have strong communication skills, handle multiple priorities and coordinate effectively with clients, project teams, vendors and management.

Key responsibilitiesFront Office and Office Coordination

· Receive visitors, clients and business associates professionally and coordinate their meetings.

· Handle incoming calls, emails and enquiries; direct them to the appropriate team and track follow-up.

· Manage appointments, meeting-room bookings, visitor records, couriers and correspondence.

· Coordinate office supplies, stationery, printing and routine administrative requirements.

· Assist with travel arrangements, meeting schedules and document preparation.

Project Marketing and Business Development Support

· Support the marketing team in identifying and tracking opportunities in municipal solid waste management, waste processing, recycling and related projects.

· Maintain an updated database of prospective clients, municipal bodies, consultants, contractors and technology partners.

· Share approved company profiles, brochures, credentials and introductory communications.

· Coordinate introductory calls, client meetings, presentations and site visits.

· Follow up on enquiries, proposals and meeting action points under the marketing team’s guidance.

· Assist with preparing presentations, project reference lists and marketing documents using approved information.

· Coordinate with tendering and project teams to collect documents required for business development.

· Maintain an enquiry and opportunity tracker showing status, responsible person and next follow-up date.

· Support exhibitions, conferences and company social-media activities when required.

Reporting and Multitasking





· Maintain daily task lists and prioritise urgent requests without missing routine responsibilities.

· Record meeting notes and follow up with the responsible team members.

· Prepare concise weekly reports on enquiries, meetings, pending responses and completed activities.

· Coordinate across departments and promptly escalate delays or unresolved issues.

· Handle business information and client records confidentially.

Qualifications and Experience

· Graduate in any discipline; BBA, B.Com, communications or marketing qualifications preferred.

· Preferably 1–3 years of experience in front office, administration, sales coordination, customer service or marketing support.

· Experience in a project-based company, infrastructure, environmental services or industrial services is an advantage.

· Strong freshers with excellent communication and computer skills may also be considered.

Required Skills

· Good spoken and written English and Tamil; Hindi or other Indian languages will be an advantage.

· Professional telephone etiquette and ability to draft explicit emails and messages.

· Working knowledge of MS Word, Excel, PowerPoint, email and online meeting tools.

· Strong organisation, follow-up, attention to detail and time-management skills.

· Ability to switch between visitor handling, calls, documentation and marketing support while maintaining accuracy.

· Confidence in communicating with senior officials, clients and internal teams.

· Willingness to learn Greenwarrior’s services and explain them using approved company materials.

Performance Expectations

· Professional and responsive handling of visitors and enquiries.

· Accurate, updated contact databases and follow-up trackers.

· Timely preparation of documents, meeting arrangements and reports.

· Consistent completion of assigned follow-ups and coordination tasks.

Compensation: Based on qualifications, communication skills and relevant experience.

if interested send profiles to [email protected] or whatsapp resume to +91-XXXXXXXXXX

Job Type: Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Front Office cum Project Marketing Team Assistant - (Thiruvallur) (India)
🏢 GREEN WARRIOR
📍 India