WE ARE HIRING | TENDER EXECUTIVE

Gliven Infratech Limited

Position: Tender Executive | Experience: 5+ Years | Location: Pune, Maharashtra

Employment Type: Full-Time

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Gliven Infratech Limited is looking for an experienced and hands-on Tender Executive to manage end-to-end government tendering activities across multiple departments and government organisations.

We are looking for a candidate with strong practical experience in government tender documentation, online tender submission, GEM and MahaTenders portals, physical tender submission and coordination with government offices.

KEY RESPONSIBILITIES

· Managing end-to-end government tendering activities independently.

· Identifying and reviewing relevant government tenders and opportunities.

· Studying tender documents, eligibility criteria, technical specifications, BOQ, commercial conditions and submission requirements.

· Preparing complete tender documentation as per tender requirements.

· Coordinating with internal departments for technical, commercial and statutory documents.

· Preparing and compiling technical and commercial tender submissions.

· Ensuring accuracy and completeness of all tender documents before submission.

· Managing tender timelines, deadlines, corrigendums, pre-bid requirements and submission schedules.

· Preparing and submitting online and physical tenders.

· Uploading tender documents, forms, certificates and supporting documents on relevant portals.

· Coordinating with government departments and authorities regarding tender-related requirements and clarifications.

· Maintaining records of submitted tenders, documents, EMDs, fees, correspondence and tender status.

· Tracking tender results, technical evaluations, financial bids, LOIs, work orders and further correspondence.

· Coordinating with management and internal teams throughout the tendering process.

· Ensuring timely completion of all tender-related activities.

GOVERNMENT TENDERING EXPERIENCE

· Tender identification and opportunity evaluation

· Tender document study

· Eligibility and compliance checking

· Technical documentation

· Commercial documentation

· BOQ and pricing coordination

· EMD / Tender Fee requirements

· Bid preparation and submission

· Pre-bid meetings and queries

· Corrigendum tracking

· Technical bid submission

· Financial bid submission

· Tender opening and evaluation follow-up

· Result and award tracking

· LOI / Work Order coordination

· Post-tender documentation and correspondence

TENDER PORTAL EXPERIENCE

Hands-on experience with government e-procurement portals is mandatory.

GEM – Government e-Marketplace

· Tender / Bid participation

· Bid document preparation

· Online document upload

· Product/service registration and related processes

· Bid submission and tracking

· Government buyer communication and coordination

MahaTenders

· Maharashtra Government e-Tendering

· Tender document download and review

· Online bid preparation

· Technical and commercial document upload

· EMD / tender fee-related processes

· Online tender submission and tracking

Experience with other central/state government e-procurement portals will be an advantage.





DOCUMENTATION & COMPLIANCE

· Technical Bid Documents

· Commercial Bid Documents

· Company credentials

· Work experience documents

· Completion certificates

· Performance certificates

· GST / PAN / Registration documents

· MSME / Udyam documentation

· Solvency / financial documents

· Affidavits and declarations

· OEM / Manufacturer authorisations

· Power of Attorney

· EMD / Tender Fee documentation

· Undertakings and compliance statements

· BOQ and supporting documents

· Other tender-specific documentation The candidate must have excellent attention to documentation accuracy, formatting, compliance and submission deadlines.

DIGITAL & PHYSICAL TENDER SUBMISSION

Digital Tendering

· Online registration and participation

· Digital document preparation

· Scanning, formatting and PDF preparation

· Online document uploading

· Digital Signature Certificate (DSC)-based submission

· Online payment of tender fees / EMD where applicable

· Final bid submission and acknowledgement

· Downloading and maintaining submission records

Physical Tendering

· Preparing physical tender sets

· Printing, binding and arranging documents as per tender requirements

· Sealing, labelling and packaging tender documents

· Physical submission at government offices

· Obtaining submission acknowledgements

· Coordinating physical documentation and correspondence

GOVERNMENT OFFICE VISITS & TRAVEL The candidate should be comfortable with regular travel for tender-related work.

· Pune

· Mumbai

· Delhi

· Other locations as required based on tender requirements

Responsibilities may include visiting government departments, municipal corporations, government authorities, PWD / infrastructure departments, tender offices, procurement offices and government project offices.

The candidate should be comfortable independently handling tender-related visits, document submission, follow-ups and official coordination.

VENDOR / INTERNAL COORDINATION

· Coordinate with Engineering, Projects, Finance, Legal, Technical and Management teams.

· Collect required technical and commercial information for tenders.

· Coordinate with OEMs, manufacturers, consultants and partners where required.

· Obtain necessary certificates, authorisations and supporting documents.

· Ensure all departments provide required information within tender deadlines.

· Maintain clear communication and follow-up until successful submission.

EXPERIENCE WE PREFER

· Infrastructure

· Engineering

· Construction

· EPC Projects

· Electrical & Electronics

· Civil Projects

· Manufacturing

· Smart Infrastructure

· Government Procurement

· Municipal Projects

· PWD / Government Infrastructure Projects

Candidates with relevant experience in government tendering for the above sectors will be strongly preferred.

IDEAL CANDIDATE





· 5+ years experienced in government tendering.

· Completely hands-on with the end-to-end tendering process.

· Strong in tender documentation and compliance.

· Experienced with GEM and MahaTenders.

· Experienced in both digital and physical tender submission.

· Highly organised and detail-oriented.

· Strong in follow-up and deadline management.

· Comfortable dealing with government departments and officials.

· Willing to travel independently for tender-related work.

· Capable of managing multiple tenders simultaneously.

· Strong in communication and coordination.

· Able to work independently with minimum supervision.

· Proactive in identifying and resolving tender-related issues.

IMPORTANT

We are not looking for a candidate who only uploads tenders online.

We are looking for a hands-on government tendering qualified who understands the complete process from tender identification and document study to submission, government-office coordination, evaluation follow-up and award/work-order stage.

Practical experience and the ability to independently manage government tendering activities will be given more importance than theoretical knowledge alone.

SOFTWARE & PROFESSIONAL SKILLS

· MS Office — Advanced

· MS Excel

· MS Word

· PDF editing and document management

· Government e-Tender portals

· GEM

· MahaTenders

· Digital Signature Certificate (DSC)

· Online tender submission systems

· Document compilation and compliance tracking

COMMUNICATION & PROFESSIONAL SKILLS

· Excellent written and verbal communication

· Strong documentation skills

· Excellent attention to detail

· Strong follow-up and coordination skills

· Ability to understand government tender language and requirements

· Good analytical and problem-solving ability

· Ability to work under strict deadlines

· Ability to independently coordinate with government offices

· Willingness to travel as required TO APPLY

Interested candidates should send

· Updated CV

· Total years of government tendering experience

· Experience with GEM

· Experience with MahaTenders

· Details of other government e-tender portals handled

· Types of government tenders handled

· Experience in digital and physical tender submission

· Experience in government-office visits and tender follow-up

· Details of major tenders handled or successfully secured

IMPORTANT — YOUR RESPONSE

Along with your CV, please send a written response to this message covering:

· Your experience and key responsibilities in government tendering

· Major tenders you have handled / successfully secured

· Your experience with GEM and MahaTenders

· Your experience with digital and physical tender submission

· Your ideas for improving tendering and business development at Gliven

· How you can contribute to Gliven's growth

· Why you want to join Gliven Infratech Limited

We are particularly interested in candidates who can demonstrate strong practical government tendering experience, excellent documentation skills, portal expertise, government-office coordination and the ability to independently manage the complete tendering process.

Pay: ₹22,000.00 - ₹55,000.00 per month

Work Location: In person

📌 Tender Executive (Warje)
🏢 Gliven Infratech
📍 Warje