Site Admin & Coordination Executive – Immediate Joiner

We are looking for a Site Admin & Coordination Executive to manage day-to-day administrative and coordination activities at a refinery project site. The candidate should be comfortable coordinating with the client, site team, Head Office, local suppliers, transporters and manpower.

Key Responsibilities

- Handle day-to-day site administration and coordination activities.
- Manage manpower entry, exit and movement at the refinery/project premises.
- Coordinate manpower deployment and communicate manpower requirements to the Head Office.
- Coordinate material receipt, delivery, movement and dispatch at site.
- Maintain and verify delivery challans, invoices, bills, material documents and supporting documents.
- Handle documentation related to material supplies and deliveries and coordinate the same with Head Office.
- Coordinate with local suppliers and vendors regarding material availability, deliveries and follow-ups.
- Coordinate with transporters/drivers for timely material delivery and movement.
- Communicate professionally with client representatives regarding site requirements, manpower movement, material deliveries and documentation.
- Maintain proper records of manpower, materials, deliveries, bills, challans and site-related documents.




- Coordinate with Head Office regarding site requirements, approvals, documents, manpower and material-related matters.
- Follow up on pending documents, supplies and deliveries until closure.
- Ensure effective coordination between client, site, Head Office and local suppliers.

Required Skills

- Good communication and coordination skills
- Ability to communicate professionally with client representatives
- Experience in site administration and documentation
- Experience handling material delivery and supplier coordination
- Knowledge of bills, invoices, challans and delivery documents
- Ability to coordinate manpower movement and site entry/exit
- Basic knowledge of MS Excel and MS Office
- Solid follow-up and record-keeping skills
- Ability to work independently at a refinery/project site

Preferred Candidate Candidates with experience in construction, EPC, refinery, industrial projects or project-site administration will be preferred.

Immediate joiners or candidates who can join at short notice are strongly preferred.

How to Apply

Interested candidates can send their updated CV to: [email protected]

Pay: ₹20,000.00 - ₹25,000.00 per month

Education

- Bachelor's (Preferred)

Work Location: In person

📌 Site Admin & Coordination Executive (Bathinda)
🏢 Quantet Builders
📍 Bathinda