Job Summary

We are looking for a detail-oriented and organized Sales Coordinator / Sales Administration Executive to support the Sales &

- Marketing team in SAP transactions, sales order management, documentation, expenses, receivables, vendor registration, and coordination with internal departments.

Key Responsibilities

- Create and maintain Business Master, Chance, Inquiry, Sales Quotation, and Sales Order entries in SAP.

- Process and amend Sales Orders in SAP as per business requirements.

- Collect and verify accurate information from Sales/Proposal Engineers for Sales Order processing.

- Monitor Sales Team expenses and process advance requests through the designated software.

- Coordinate with the Accounts Team for Sales Team advances, expenses, and payments.

- Handle urgent advance and expense requests on behalf of the Sales Team when required.

- Maintain Sales Engineer incentive sheets and coordinate incentive payment processing.

- Maintain complete records of Client Purchase Orders in both soft and hard copies.

- Prepare, collect, and maintain appreciation letters and certificates.

- Support vendor registration by preparing PQ forms and submitting required documents to clients.

- Assist Sales Team members with vendor registration forms and documentation.





- Coordinate with Purchase and Accounts Teams for POs related to exhibitions, marketing materials, magazine advertisements, gift articles, and other Sales &
- Marketing activities.

- Maintain tax invoices and payment records related to the Sales Department.

- Process commission payments as per Sales Engineer requirements and management instructions, and maintain related Excel records.

- Provide documentation support to the Tender Team for tender submissions.

- Provide required documentation and records for internal and external audits.

- Maintain inward remittance records and export relevant data as required.

- Maintain outstanding and receivables payment data.

- Follow up with clients for outstanding payments through calls and emails.

- Prepare monthly outstanding reports and present/update the same during meetings.

- Maintain and follow up on Bank Guarantees (BGs).

- Handle attendance and HR-related coordination, including attendance corrections, leave approvals, and month-end CRM reporting sheets.

- Coordinate with various internal departments to ensure timely completion of Sales &

- Marketing activities.

Required Skills &

- Qualifications

📌 Sales Administration Executive (Pune)
🏢 WTE Infra Projects
📍 Pune