Receptionist & Administrator

Company: CALIBAF Calisthenics StudioLocation: Bangalore, KarnatakaJob Type: Full-Time & part time

About CALIBAF

CALIBAF is one of Bangalore’s leading calisthenics and fitness training companies, helping people improve their strength, mobility, fitness, confidence, and overall quality of life through expert coaching and a supportive community.

We are a rapidly growing company with multiple studio locations and ambitious expansion plans. We are looking for a motivated, organized, and people-oriented individual to join our team as a Receptionist & Administrator.

If you enjoy interacting with people, staying organized, solving problems, and being part of a growing company, this could be the perfect opportunity for you.

Position Overview

As a Receptionist & Administrator, you will be the first point of contact for our members, visitors, and prospective clients. You will play a key role in ensuring smooth daily operations, delivering an excellent client experience, managing administrative responsibilities, and supporting sales and enrollment activities.

This role requires strong communication skills, attention to detail, professionalism, and a proactive attitude.

Key Responsibilities

Front Desk & Reception

- Welcome members, visitors, and prospective clients.
- Handle walk-in inquiries professionally.
- Answer phone calls, WhatsApp messages, emails, and social media inquiries.
- Schedule trial sessions, consultations, assessments, and appointments.
- Maintain a friendly, professional, and welcoming atmosphere.
- Manage client attendance and check-ins.
- Assist members with questions, concerns, and general support.

Sales & Enrollment Support
- Follow up with leads generated through advertisements, referrals, social media, Google, and other marketing channels.
- Explain membership plans, pricing, programs, and studio services.
- Convert inquiries into trial sessions and memberships.
- Follow up with trial members and prospective clients.
- Maintain lead tracking and sales records.
- Support monthly enrollment and revenue targets.
- Coordinate onboarding of new members.

Administrative Responsibilities
- Maintain accurate client records and databases.
- Manage membership documentation and records.
- Track payments, renewals, and outstanding dues.
- Prepare daily, weekly, and monthly reports.
- Maintain organized filing systems and documentation.
- Coordinate schedules and appointments.




- Support management with administrative and operational tasks.
- Ensure company systems and records remain updated.

Client Experience & Retention
- Build strong relationships with members.
- Follow up with inactive members and membership renewals.
- Collect client feedback and assist with member satisfaction initiatives.
- Support community-building activities, events, workshops, and special programs.
- Help maintain a positive and professional studio culture.

Studio Operations
- Ensure the reception area and studio remain clean, organized, and presentable.
- Coordinate with trainers and management regarding daily operations.
- Assist with event registrations and workshop management.
- Monitor inventory and office supplies.
- Help ensure smooth functioning of the studio on a day-to-day basis.

Requirements

Essential Qualifications

- Excellent communication skills in English.
- Robust customer service and interpersonal skills.
- Good computer skills, including:
- Google Sheets
- Google Docs
- Email
- WhatsApp
- Basic office software
- Robust organizational and multitasking abilities.
- Professional attitude and appearance.
- Ability to work independently and as part of a team.
- Positive, energetic, and solution-oriented mindset.

Preferred Qualifications
- Previous experience in:
- Reception
- Administration
- Customer Service
- Front Office Operations
- Sales Coordination
- Fitness or Wellness Industry
- Experience using CRM or lead management systems is an advantage.

Freshers with excellent communication skills, a positive attitude, and a willingness to learn are also encouraged to apply. Compensation & Benefits

Salary

Competitive fixed monthly salary based on experience and qualifications.

Performance Incentives In addition to your fixed salary, you will have the opportunity to earn attractive monthly incentives based on:

- Membership sales
- Lead conversions
- Revenue targets achieved
- Client retention and renewals
- Operational performance
- Overall contribution to studio growth

High performers can significantly increase their monthly earnings through incentives.

Career Growth Opportunities

At CALIBAF,



we strongly believe in promoting talented team members from within the organization.

This position is not just a receptionist or administrative role—it is the starting point of a potential long-term career path within a fast-growing fitness company.

As CALIBAF continues to expand, team members who consistently perform well and demonstrate leadership qualities may progress through the following career path:

Receptionist & Administrator → Studio Manager → Area Manager → Operations Manager → Senior Leadership Roles

We are looking for ambitious individuals who want to grow professionally, take on greater responsibilities, lead teams, and contribute to building one of India’s leading fitness and calisthenics brands.

Career growth will be based on:

- Performance and results
- Leadership potential
- Communication skills
- Initiative and ownership
- Problem-solving ability
- Contribution to company growth
- Commitment to CALIBAF’s vision and values

For the right candidate, this role can lead to significant professional, leadership, and financial growth opportunities. Why Join CALIBAF?
- Work in a positive and energetic environment.
- Be part of a growing fitness company with ambitious expansion plans.
- Learn valuable skills in sales, administration, operations, and management.
- Attractive incentive structure.
- Clear career progression pathway.
- Opportunity to work closely with founders and leadership.
- Opportunity to grow into leadership and management roles.
- Help build a stronger and healthier community through fitness.

Working Schedule
- Full-Time Position
- Monday to Saturday
- Schedule based on studio operational requirements

Who Should Apply? This role is ideal for someone who:
- Enjoys interacting with people.
- Is highly organized and responsible.
- Wants a long-term career rather than just a job.
- Is willing to learn and grow.
- Enjoys working in a fitness-focused environment.
- Takes ownership and initiative.
- Wants opportunities for leadership and career advancement.

Apply Now If you are passionate about helping people, enjoy working in a fast-paced environment, and are looking for a company that offers genuine career growth opportunities, we would love to hear from you.

Join CALIBAF and grow with us as we build one of India’s leading fitness and calisthenics brands.

Pay: ₹9,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Receptionist/Administrator (HRBR Layout)
🏢 CALIBAF - Calisthenics Studio
📍 HRBR Layout