ABOUT ADVISTA TECHNOSOLUTIONS

Advista Technosolutions Pvt. Ltd. is a Pune-based engineering services company specialising in Industrial Instrumentation, Process Automation, and Turnkey Engineering Projects. Founded by an engineer with 20 years of domain expertise, we serve 100 clients across India and internationally (UAE, Sri Lanka, Trinidad & Tobago, Vietnam). We are MSME Udyam Registered, DPIIT Recognised Startup, and SC-ST Hub Honoured by the Ministry of MSME.

We are a small, growing team at an exciting inflection point. The person joining in this role will work directly with the founder in a hands-on environment where initiative, accuracy, and ownership are valued above all else.

ROLE OVERVIEW

This is a dual-function role combining Accounts & Invoicing with Purchase & Vendor Management. The Executive will handle the complete order-to-invoice cycle on the accounts side, and the enquiry-to-dispatch cycle on the purchase side. Both functions operate simultaneously — this role is suited for a candidate who is organised, fast-paced, and comfortable with numbers, vendor communication, and documentation.

This is not a split role. Both functions are active daily. The ideal candidate treats both with equal ownership.

KEY RESPONSIBILITIES

A. ACCOUNTS & INVOICING RESPONSIBILITIES

- Book confirmed sales orders into the system (Biziverse ERP / Biziverse CRM) on the same day of order confirmation — accurate entry of client name, product, quantity, rate, delivery date, and terms
- Order Acknowledgement to the client within 1 working day of order booking, ensuring all order details are reflected correctly
- Proforma Invoices for advance payment requests and share with sales executive promptly upon request
- Tax Invoices (GST Invoices) on material dispatch — correct HSN code, GST rate, quantity, and value; no dispatch to go without a valid invoice
- Monthly Stock Statement by the 3rd of every month, reflecting opening stock, receipts, dispatches, and closing balance for the previous month
- Sales Register and Purchase Register on an ongoing basis; share with the CA (Chartered Accountant) by the 5th of every month for GST filing and compliance purposes
- Support basic bank entry reconciliation and petty cash tracking as required by the management




- Maintain a clean digital file of all invoices, delivery challans, and financial documents for audit readiness

B. PURCHASE & VENDOR MANAGEMENT RESPONSIBILITIES

- Purchase Lead Register on the same day of receipt without exception
- Check the internal rate/vendor database before floating any enquiry externally — mandatory first step for every new enquiry
- Float purchase enquiries to a minimum of 2 relevant vendors within 4 working hours if rates are unavailable in the database; ensure complete technical inputs are shared with vendors
- 24–48 hours of receiving the enquiry — this is a non-negotiable TAT
- Weboo workflow on the same day; keep Biziverse CRM in sync with order status
- Purchase Orders (POs) on the confirmed vendor within 1 working day of sales confirmation — correct specifications, price, delivery date, and payment terms
- Take structured weekly follow-ups with vendors on all open POs until material is physically received at Advista — log every follow-up in Weboo
- Monday Order Status Updates to the sales executive by 12:00 PM every Monday covering all open orders — real-time, accurate information
- On material receipt: verify material against PO (quantity, specification, make); verify all associated documents (invoice, test report, calibration certificate) on the same day
- Ensure received material is inspected for damage and repacked securely before dispatch
- Arrange appropriate courier or transport for dispatch as per client requirement and urgency — within committed dispatch date and approved cost limits
- Client Dispatch Intimation on the same day of dispatch — email WhatsApp with all three: Tax Invoice, material photographs, and courier docket/tracking number

WHO WE ARE LOOKING FOR

Required Qualifications & Experience

- B.Com / M.Com / BBA or equivalent graduate; commerce background preferred




- 1 – 3 years of hands-on work experience in accounts and/or purchase in an engineering, manufacturing, or industrial trading company
- Biziverse ERP — training provided on joining; strong preference for candidates with any ERP/accounting software background; basic accounting concepts (journal entries, GST invoicing) are mandatory
- Microsoft Excel and Word — working proficiency; able to maintain registers, prepare statements, and format documents
- Basic working knowledge of GST (invoice format, HSN codes, GSTR-1 data); TDS awareness is a plus
- Comfortable with vendor communication over email and WhatsApp in a skilled manner
- Marathi and Hindi fluency required; basic written English for email communication

Key Behavioural Attributes We Value

- Ownership mindset: treats both accounts and purchase as their own department — does not wait to be reminded
- Accuracy over speed: checks before submitting; zero tolerance for invoice errors or wrong POs
- Discipline with deadlines: Monday updates go out on Monday; invoices go out on dispatch day; no exceptions
- Proactive communication: updates the manager on delays before the manager asks
- Adaptability: comfortable switching between accounts work in the morning and vendor follow-ups in the afternoon — this is a multi-task role
- Growth orientation: willing to learn new tools (Weboo, Biziverse CRM) and take on additional responsibilities as the company grows

This Role Is NOT a Fit If You...

- Have only done data entry with no ownership of the full accounts or purchase cycle
- Are looking for a work-from-home or adaptable-hours arrangement — this is a full time in office role
- Are not comfortable with direct vendor and client communication
- Expect a large team and dedicated IT support — we are a lean, growing company

Job Type: Full-time

Pay: ₹10,227.51 - ₹25,000.00 per month

Benefits

- Health insurance
- Work from home

Application Question(s):
- Are you comfortable for Pimpri Chinchwad Location
- Please specify your qualification
- please share your previous experience in Purchase and Account
- Are you interested in Account & Purchase role ?

Work Location: In person

📌 Purchaser Cum Account Executive (Pune)
🏢 Advista Technosolutions
📍 Pune