Role Objective

Maharshi Industries Pvt. Ltd. (MIPL) is looking for a highly organized and execution-focused Project Executive to work closely with the Founder and Management.

The role involves management coordination, tendering, administration, compliance tracking, recruitment support, project follow-ups and cross-functional coordination. The candidate will act as a central coordination point to ensure important tasks are properly documented, assigned, followed up and closed within timelines.

The role is ideal for someone who is proactive, dependable, detail-oriented and strong at follow-ups, with an interest in gaining broad exposure to the operations of a growing technology and defence company.

Key Responsibilities

1. Founder’s Office & Management Support

- Work closely with the Founder and Management on key priorities and follow-ups.
- Convert management discussions into explicit action items, owners and deadlines.
- Follow up with internal teams to ensure timely closure of assigned tasks.
- Prepare MOMs, trackers, reports, presentations and management updates.
- Coordinate meetings, documentation and information required for management decisions.
- Maintain confidentiality of management, employee, commercial and project information.

1. Tendering & Government Opportunities

- Identify and track relevant opportunities through GeM, CPPP/e-procurement and other government portals.
- Review tender requirements, eligibility criteria, timelines and required documentation.
- Coordinate with Technical, Sales, Finance and Management teams for tender inputs.
- Compile technical and commercial bid documentation.
- Support online/offline tender submissions and ensure timely compliance.
- Maintain tender trackers covering EMD/BG, submissions, clarifications, demonstrations, technical evaluation, commercial stages and results.
- Maintain organized records of submitted tenders and supporting documents.

1. Administration & Office Coordination





- Support day-to-day administrative activities of the company.
- Coordinate with vendors, consultants and service providers.
- Maintain company documents, agreements, records and correspondence.
- Coordinate travel, meetings, visits and other management requirements as required.
- Follow up on procurement and administrative requirements and pending approvals.
- Maintain organized digital and physical documentation.
- Ensure administrative tasks are completed within defined timelines.

1. Compliance & Documentation

- Maintain a compliance calendar and tracker for recurring company requirements.
- Coordinate with CA, CS, legal, HR, ISO and other external consultants.
- Track renewal/validity of registrations, certificates, licences and company documentation.
- Follow up internally for documents required for tenders, audits and compliance submissions.
- Maintain proper version control and centralized records.
- Escalate upcoming deadlines and compliance risks to Management in advance.

1. HR & Recruitment Support

- Assist HR and Management in recruitment for technical and non-technical positions.
- Source candidates through LinkedIn, Naukri, referrals, colleges and other channels.
- Conduct initial candidate screening and coordinate interviews.
- Schedule interviews with technical teams and Management.
- Follow up with shortlisted candidates regarding availability, offers and joining.
- Maintain recruitment trackers covering open positions, candidates, interview status, offers and joining dates.
- Assist with onboarding documentation and employee records.
- Support HR in preparing routine letters,



documentation and employee-related MIS.

1. Project & Cross-Functional Coordination

- Track project milestones, deliverables and pending actions.
- Coordinate between Mechanical, Embedded, AI/Software, Purchase, Accounts, Sales and Management teams.
- Follow up with responsible employees for project actions and deadlines.
- Identify delays and escalate bottlenecks to Management.
- Maintain project/action trackers and provide concise status updates.

1. MIS & Reporting

- Maintain centralized trackers for:
- Management action items
- Tenders
- Projects
- Recruitment
- Compliance
- Administrative activities
- Prepare weekly MIS and status reports for Management.
- Highlight Completed / Pending / Delayed / Critical actions.
- Ensure Management has clear visibility of important activities and pending actions.

Candidate Profile We are looking for someone who is:
- Extremely strong in follow-up and task closure.
- Organized and systematic in working.
- Comfortable working directly with Founders and Senior Management.
- Good at Excel, Word, PowerPoint and documentation.
- Able to manage multiple priorities simultaneously.
- Strong in written and verbal communication.
- Detail-oriented and responsible.
- Comfortable coordinating with engineers, HR, Finance, vendors and consultants.
- Trustworthy with confidential information.
- Proactive and capable of taking ownership.
- Comfortable working in a fast-moving MSME/technology environment.

Pay: ₹30,000.00 - ₹35,000.00 per month

Application Question(s)

- Are you currently based in Ahmedabad, Gujarat, or willing to relocate to Ahmedabad?
- Do you have hands-on experience in preparing MIS reports, trackers, MOMs, presentations and maintaining documentation?
- What is your current CTC?
- What is your expected CTC ?
- What is your Notice Period ?

Education:
- Master's (Preferred)

Experience:
- Relevant: 1 year (Preferred)

Work Location: In person

📌 Project Executive – Founder’s Office, Admin & Operations (Navrangpura)
🏢 Maharshi Industries
📍 Navrangpura