We're Hiring: Country Process Specialists – Overseas Education

Global Colliance Overseas Pvt. Ltd. | Vadodara | Full-Time | On-Site

Global Colliance is an established overseas education consulting organization with extensive experience helping students achieve their international education goals. We work with students across multiple destinations and support them throughout the journey — from profile assessment and university selection to applications, admissions, visa processing and pre-departure guidance.

We are expanding our team and looking for Country Process Specialists who can take ownership of the application and admissions process for specific study destinations.

Countries / Regions

We are looking for process specialists across destinations such as:

?? USA | ?? Canada | ?? Germany | ?? France | ?? UAE | ?? Ireland | ?? Netherlands | ?? Spain | ?? New Zealand | ?? Singapore | and other international destinations.

The Role

As a Country Process Specialist , you will be responsible for managing and coordinating the complete student application process for your assigned country/countries.

You will work closely with students, counselors, universities, admissions teams, visa teams and internal departments to ensure that every application progresses accurately, efficiently and within the required timelines.

Key Responsibilities

1. Student Profile Assessment

- Review student academic profiles, financial backgrounds and overall eligibility.
- Assess suitability for different universities, programs and countries.
- Work closely with counselors to identify appropriate application strategies.
- Ensure students receive accurate information regarding admission and documentation requirements.

2. University & Course Applications

- Manage end-to-end university application processes.
- Prepare, verify and submit applications and supporting documents.
- Monitor application status and follow up on pending requirements.
- Maintain accurate application records and trackers.
- Ensure applications are submitted within university and country-specific deadlines.

3. University Coordination

- Communicate with university admissions and international offices.
- Follow up on applications, offers, conditions and outstanding documents.
- Coordinate with university representatives regarding student cases and application queries.
- Resolve application-related issues and escalate complex cases when required.




- Maintain strong qualified relationships with university partners.

4. Offer & Admission Management

- Track offers, conditional offers and unconditional offers.
- Coordinate fulfilment of offer conditions.
- Ensure students understand their next steps, deposits and required documentation.
- Coordinate with counselors and students until the admission process is successfully completed.

5. Visa Process Coordination

- Coordinate with the visa processing team to ensure smooth transition from admission to visa.
- Verify country-specific visa documentation and timelines.
- Track visa application readiness and pending documents.
- Support students and internal teams with process-related queries.
- Stay updated on relevant country-specific visa and compliance requirements.

6. Process & Compliance

- Follow standardized SOPs and country-specific processes.
- Identify gaps, delays or recurring errors in the application process.
- Recommend improvements to increase efficiency and service quality.
- Maintain accurate documentation and audit trails.
- Ensure adherence to institutional, internal and regulatory requirements.

7. Student & Stakeholder Support

- Handle student and parent queries related to applications and admissions.
- Coordinate effectively with counselors, customer service, finance, visa and management teams.
- Ensure timely communication and a positive student experience.
- Take ownership of cases until resolution.

8. Reporting & Performance Tracking

- Maintain daily/weekly application trackers.
- Monitor applications, offers, deposits, visa files and pending cases.
- Track turnaround times and process performance.
- Prepare regular reports for management.
- Identify bottlenecks and recommend corrective actions.

9. Training & Knowledge Sharing

- Stay updated with changes in university requirements, application processes and visa regulations.
- Support training of counselors and new team members.
- Develop and maintain country-specific process guidelines, checklists and FAQs.
- Share updates and best practices with the wider team.





Who Are We Looking For? We are looking for professionals who are organized, detail-oriented, process-driven and comfortable working with students and international universities.

Desired Skills

- Experience in overseas education, student recruitment, university admissions or visa processing.
- Strong understanding of international application processes.
- Excellent documentation and coordination skills.
- Strong written and verbal communication.
- Ability to manage multiple student applications simultaneously.
- Strong follow-up and deadline management skills.
- Good analytical and problem-solving abilities.
- High attention to detail.
- Ability to work with CRM systems, spreadsheets and application portals.
- Ability to coordinate with multiple stakeholders.
- Customer-focused approach with strong ownership of assigned cases.

Experience 1- 5 years of relevant experience in overseas education, university applications, admissions, student services, visa processing or related operations will be preferred.

Freshers with strong communication, analytical and organizational skills may also be considered for suitable positions.

Educational Qualification

Bachelor's degree in Business, Management, Operations, International Education, Commerce, Arts or a related field.

Relevant overseas education, admissions or visa-processing experience/certification will be an advantage.

What You'll Get to Work On

This is not a back-office data-entry role.

You will be involved in the complete international student journey , including:

Profile Assessment → Country & University Shortlisting → Application → University Coordination → Offer Management → Conditions → Deposit → Visa Coordination → Pre-Departure

You will gain exposure to international universities, country-specific admission systems, student profiles and evolving global education processes.

Job Details

Position: Country Process Specialist

Location: Vadodara, Gujarat

Work Mode: Full-Time | On-Site

Industry: Overseas Education / International Student Recruitment

Experience: 1- 5 Years preferred

Department: Operations / Admissions / International Applications

Interested?

If you are passionate about international education and enjoy process management, student interaction, university coordination and application operations , we'd love to hear from you.

Apply now and become part of the Global Colliance team.

📌 Process Specialist (Vadodara)
🏢 Global Colliance
📍 Vadodara