We are looking for a mature, discreet, highly organized and proactive Personal Assistant to the Founder. The ideal candidate will be comfortable working in a fast-paced environment, managing multiple priorities and handling confidential information with complete professionalism.

This role requires someone who can anticipate the Founder’s requirements, manage day-to-day coordination independently, and ensure that schedules, communication, travel and administrative responsibilities are handled efficiently.

Key ResponsibilitiesExecutive & Personal Assistance

- Manage the Founder’s daily calendar, appointments, meetings and schedule.
- Coordinate meetings, calls and follow-ups with internal and external stakeholders.
- Act as a key point of coordination between the Founder and various teams, clients, vendors and associates.
- Maintain a structured system for reminders, follow-ups and pending tasks.
- Assist with personal and professional administrative requirements as needed.
- Handle confidential and sensitive information with a high degree of discretion.

Travel Management
- Manage domestic and international flight bookings, hotel reservations and transportation.
- Prepare detailed travel itineraries and ensure all arrangements are coordinated smoothly.
- Assist with visa documentation, applications and related paperwork.
- Coordinate travel changes, cancellations and last-minute requirements.
- Maintain organized records of travel documents and itineraries.

Communication & Coordination
- Draft and manage professional emails, messages and correspondence on behalf of the Founder.
- Coordinate communication through email, WhatsApp and other digital platforms.
- Follow up with stakeholders and ensure timely responses and completion of tasks.
- Maintain skilled communication with clients, partners,



vendors and senior executives.

Data & Administration
- Maintain Excel trackers, schedules, contact lists and other administrative records.
- Organize documents, files and information in a systematic manner.
- Prepare basic reports, trackers and summaries when required.
- Use Google Workspace, Excel and other digital tools effectively.
- Handle multiple tasks simultaneously while maintaining accuracy and attention to detail.

Candidate Profile The ideal candidate should be:
- Discreet and trustworthy with strong professional ethics.
- Mature and well-spoken, with excellent interpersonal skills.
- Highly organized and comfortable managing multiple priorities.
- Proactive, with the ability to anticipate requirements rather than wait for instructions.
- Resourceful and solution-oriented, especially when handling last-minute changes.
- Dependable and responsive, with a strong sense of ownership.
- Comfortable working with senior leadership and maintaining confidentiality.
- Flexible and willing to take ownership of both professional and personal coordination requirements.

Required Skills & Experience
- 3–7 years of experience as a Personal Assistant, Executive Assistant, Founder’s Office professional or in a demanding coordination role.
- Excellent spoken and written English.
- Good working knowledge of Google Workspace, Microsoft Excel, WhatsApp, email and other digital tools.
- Hands-on experience with flight and hotel bookings, travel itineraries and visa documentation.
- Comfortable maintaining Excel trackers and organizing data.
- Strong attention to detail and follow-through.
- Ability to manage confidential information appropriately.
- Candidates based in Bandra, Santacruz, Andheri or nearby Mumbai suburbs will be preferred.

Pay: ₹50,000.00 - ₹65,000.00 per month

Work Location: In person

📌 Personal Assistant to the Founder (Bandra East)
🏢 STUDIO HERITAGE LIVING
📍 Bandra East