Role Overview The Personal Assistant to the CEO will provide comprehensive administrative, operational and coordination support to the Chief Executive Officer. The role requires excellent organisation, discretion, communication and follow-through.

The successful candidate will manage the CEO’s schedule, meetings, correspondence, travel and documentation while coordinating with senior management, employees, clients, investors, regulators and other external stakeholders.

Key ResponsibilitiesExecutive Support

- Manage the CEO’s calendar, appointments and daily schedule.
- Prioritise meetings and commitments according to business requirements.
- Prepare daily and weekly schedules, reminders and briefing notes.
- Screen incoming calls, correspondence and meeting requests.
- Draft emails, letters, presentations, reports and other business documents.
- Maintain an organised record of important documents and communications.
- Handle confidential business and personal information with complete discretion.

Meeting Coordination
- Schedule internal and external meetings for the CEO.
- Prepare agendas, presentations and supporting documents.
- Record minutes of meetings and circulate action points.
- Track decisions, deadlines and pending deliverables.
- Follow up with department heads and other stakeholders on behalf of the CEO.
- Ensure that the CEO receives relevant documents before each meeting.

Travel and Event Management
- Coordinate domestic and international travel arrangements.
- Prepare itineraries and arrange flights, hotels, local transport and meetings.
- Maintain travel records and assist with expense documentation.
- Coordinate the CEO’s participation in conferences, investor meetings and company events.
- Support arrangements for board meetings and senior-management reviews.

Management Coordination
- Act as a professional point of contact between the CEO and internal departments.
- Coordinate with HR, finance, operations, compliance, legal, credit, collections and business teams.
- Monitor the status of projects and assignments identified by the CEO.
- Compile departmental updates into concise management summaries.
- Escalate delays, unresolved matters and significant issues promptly.
- Assist the CEO with special projects and strategic initiatives.





Stakeholder Communication
- Communicate professionally with clients, investors, lenders, directors, consultants and business partners.
- Coordinate meetings and information requests involving external stakeholders.
- Maintain updated stakeholder and contact records.
- Ensure that sensitive communications are handled through appropriate channels.
- Represent the CEO’s office with professionalism and courtesy.

Documentation and Compliance Support
- Maintain confidential records, agreements, reports and board-related documents.
- Coordinate signatures, approvals and document circulation.
- Support the preparation and organisation of regulatory, audit and compliance documentation.
- Maintain structured physical and electronic filing systems.
- Ensure that documents are stored and shared in accordance with company policy.
- Avoid disclosing customer, employee, transaction or company information without proper authorisation.

Administrative Responsibilities
- Process and track bills, reimbursements and expenses relating to the CEO’s office.
- Maintain office supplies and administrative requirements for the executive office.
- Assist in preparing management reports and presentations.
- Coordinate visitors and business appointments.
- Perform other reasonable responsibilities assigned by the CEO.

Required Qualifications
- Bachelor’s degree in Business Administration, Commerce, Management, Finance or a related discipline.
- A postgraduate qualification or professional certification in administration or management would be beneficial.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and online meeting platforms.
- Solid command of written and spoken English.
- Knowledge of Hindi or relevant regional languages would be an advantage.

Experience
- Approximately 3–7 years of experience as a Personal Assistant,



Executive Assistant or in a similar administrative position.
- Previous experience supporting a CEO, Managing Director, founder or senior executive is preferred.
- Experience in an NBFC, bank, microfinance institution, fintech company or financial-services organisation would be advantageous.
- Experience coordinating with senior stakeholders and handling confidential information is essential.

Key Skills
- Calendar and time management
- Business correspondence and document preparation
- Meeting and travel coordination
- Follow-up and task tracking
- Executive-level communication
- Presentation and report preparation
- Stakeholder coordination
- Record and document management
- High attention to detail
- Ability to manage competing priorities
- Sound judgement and problem-solving
- Confidentiality and qualified integrity

Personal Attributes
- Highly organised, dependable and punctual
- Discreet and trustworthy
- Calm under pressure
- Proactive and solution-oriented
- Professional in appearance and communication
- Comfortable working in a fast-paced environment
- Able to anticipate the CEO’s administrative and information requirements
- Willing to work flexible hours when business requirements demand it
- Capable of maintaining appropriate professional boundaries

Key Performance Indicators
- Accuracy and organisation of the CEO’s calendar
- Timely preparation of meetings and briefing materials
- Completion and follow-up of assigned action items
- Quality and accuracy of correspondence and reports
- Responsiveness to internal and external stakeholders
- Effectiveness of travel and event coordination
- Confidentiality and document-control compliance
- Timely escalation of critical matters
- Overall efficiency of the CEO’s office

Application Requirements Interested candidates may submit their updated résumé along with the following details:
- Current compensation
- Expected compensation
- Notice period
- Current location
- Relevant experience supporting senior executives

Pay: ₹30,000.00 - ₹90,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Food provided
- Health insurance
- Provident Fund

Application Question(s):
- urgent Hiring

Work Location: In person

📌 Personal Assistant to Director (Noida)
🏢 Finko
📍 Noida