Junior Executive – Event Operations & Technical ProductionAbout the Role

We are looking for a proactive, organized, and technically curious Junior Executive – Event Operations & Technical Production to support the planning and execution of corporate events, exhibitions, brand activations, experience centers, and experiential projects.

The role is ideal for someone who enjoys working on-ground, coordinating with vendors and production teams, and learning about event production, fabrication, AV, technology, and installations.

You will work closely with senior team members, clients, vendors, fabrication partners, AV teams, venue teams, and technology partners to ensure projects are executed smoothly, on time, and according to the required standards.

Key ResponsibilitiesEvent Planning & Execution

- Support the planning and execution of corporate events, exhibitions, activations, and experiential projects.
- Assist senior team members with project timelines, checklists, schedules, and execution plans.
- Coordinate with internal teams and external vendors to ensure timely completion of assigned tasks.
- Participate in site visits and assist with identifying operational and technical requirements.
- Support on-ground event setup, rehearsals, event operations, and dismantling.
- Follow up on project requirements and ensure assigned deliverables are completed on time.
- Identify operational issues and escalate them to the appropriate team members.

Vendor & Production Coordination
- Coordinate with vendors, fabricators, AV agencies, venue teams, technicians, and other external partners.
- Share project briefs, schedules, specifications, and requirements with vendors under the guidance of senior team members.
- Follow up with vendors regarding materials, manpower, equipment, fabrication, delivery, and installation timelines.
- Assist with vendor coordination during event setup and execution.
- Maintain vendor contacts, quotations, work orders, and other project-related records.





Fabrication & Installation Support
- Assist with fabrication, staging, installation, and dismantling activities at project sites.
- Monitor basic fabrication and installation work against approved designs and requirements.
- Coordinate with fabrication teams for materials, measurements, deliveries, and installation schedules.
- Assist with the installation of displays, branding elements, structures, digital screens, interactive elements, and experiential setups.
- Conduct basic quality checks and report issues to senior team members.

AV & Technical Support
- Assist with coordination of AV and technical requirements such as LED walls, projectors, sound systems, lighting, digital displays, and interactive installations.
- Coordinate with technical teams during equipment setup, testing, rehearsals, and event execution.
- Assist with technical checklists and ensure equipment is tested before the event.
- Support basic troubleshooting and coordinate with specialist technicians when required.
- Develop a practical understanding of event technology and emerging experiential solutions.

Documentation & Coordination
- Maintain project trackers, checklists, schedules, vendor details, and other project documentation.
- Prepare basic site reports, status updates, and execution checklists.
- Track assigned tasks, deadlines, deliveries, and dependencies.
- Maintain photographs and documentation of project progress and completed installations.
- Assist with post-event documentation and project closure.

On-Ground Event Support
- Be present at project sites during setup, rehearsals, events,



and dismantling as required.
- Coordinate with vendors and technicians to ensure smooth on-site execution.
- Assist senior team members with managing last-minute requirements and operational issues.
- Ensure assigned areas of the project are completed according to the required timelines and standards.

Requirements
- 0–2 years of experience in event management, event production, exhibitions, experiential marketing, production, or a related field.
- Freshers with relevant internships or hands-on event experience may also apply.
- Good communication and coordination skills.
- Robust organizational and follow-up skills.
- Basic understanding of event production, fabrication, AV, or technical setups is preferred.
- Comfortable working on-site and coordinating with multiple vendors and teams.
- Good working knowledge of MS Office, Google Workspace, or similar tools.
- Ability to multitask and work under tight deadlines.
- Willingness to learn and take responsibility for assigned tasks.
- Proactive, positive, and solution-oriented approach.
- Willingness to travel and work evenings, weekends, or extended hours when required for events.

Preferred Skills
- Experience or internship in corporate events, exhibitions, brand activations, or experiential projects.
- Basic exposure to fabrication, staging, AV production, LED screens, lighting, sound, or digital installations.
- Interest in event technology, interactive installations, and immersive experiences.
- Good vendor coordination and follow-up skills.
- Strong attention to detail.

What You Will Learn
- End-to-end event production and execution.
- Vendor and production management.
- Fabrication and installation processes.
- AV and technical event production.
- On-ground event operations.
- Project coordination and client servicing.
- Emerging technologies and experiential solutions.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Junior Executive – Event Operations & Technical Production (Mumbai City)
🏢 INK IN CAPS
📍 Mumbai City