Role & responsibilities

About the Role The role will primarily involve managing and coordinating domestic and international trademark matters, supporting legal documentation and contracts, maintaining legal records, and ensuring timely completion of statutory and legal requirements.

Key Responsibilities

1. Trademark & IPR Management

- Manage the company's domestic and international trademark portfolio.
- Coordinate trademark filings, prosecution, renewals, oppositions, rectifications, assignments, recordals and related proceedings.
- Handle and coordinate Madrid Protocol applications and international trademark matters.
- Conduct preliminary trademark searches, availability checks and clearance.
- Identify potential trademark conflicts and highlight risks to the reporting manager.
- Review and coordinate responses to examination reports, opposition matters, affidavits, replies, notices and other trademark-related documents.
- Maintain an updated database of trademarks, applications, registrations, renewals and related documentation.

2. Trademark Enforcement

- Assist in monitoring potential infringement, misuse and unauthorised use of trademarks.
- Support preparation and coordination of cease-and-desist notices, infringement matters and opposition proceedings.
- Coordinate with external legal/IP counsel for enforcement and dispute-related matters.
- Track legal proceedings and ensure timely follow-up on action points.

3. Contract & General Legal Support

- Assist in reviewing agreements, contracts, NDAs, vendor agreements, service agreements and other commercial/legal documents.




- Identify key legal/commercial clauses and flag potential risks for review.
- Support the Legal team in general corporate and commercial legal matters.
- Maintain organised records of executed agreements and legal documentation.

4. Legal Compliance & Documentation

- Maintain legal files, repositories and documentation in an organised and accessible manner.
- Maintain IPR, contracts, litigation and legal compliance trackers/MIS.
- Monitor critical legal deadlines and ensure timely action and follow-up.
- Coordinate with internal stakeholders and external legal advisors as required.
- Prepare periodic reports and updates on ongoing legal matters.

Candidate Profile
- LL.B. / LL.M. from a recognised university/institution.
- 2 to 4 years of relevant experience in IPR/Trademark and general legal matters.
- Hands-on exposure to Indian trademark laws and procedures.
- Exposure to international trademark matters and Madrid Protocol will be an advantage.
- Experience in a law firm, corporate legal team or IP practice preferred.
- Strong legal drafting and documentation skills.
- Good understanding of trademark searches, prosecution and related processes.
- Strong research, analytical and coordination skills.
- Positive written and verbal communication skills.
- Strong attention to detail and ability to manage multiple deadlines.
- Proficiency in MS Office/Google Workspace and maintaining MIS/trackers.

Key Competencies
- IPR & Trademark Management
- Legal Research & Analysis
- Legal Drafting
- Contract Review
- Documentation & Record Management
- Deadline Management
- Stakeholder Coordination
- Attention to Detail
- Problem Solving
- Professional Communication

📌 Intellectual Property Rights Executive (Mumbai)
🏢 Freedom Fragrances
📍 Mumbai