Details

Position Summary The HR & Admin Coordinator will strengthen HR systems, compliance,

administration, documentation, and operational discipline across Maharashtra, Madhya Pradesh,and Chhattisgarh. The role relies on organised Google Sheet–based tracking systems, structured documentation, and strong coordination with all teams.

Human Resource Operations

- Manage recruitment coordination, interviews, onboarding, induction, confirmation, exit processes.
- Maintain staff records, attendance, leave tracking, contracts through Google Sheets.
- Maintain updated trackers for appointments, renewals, and documentation.
- Coordinate staff orientation and capacity building.
- Maintain confidentiality and organised HR filing systems (digital + physical).

Reporting, Accountability & Coordination
- Ensure discipline in attendance, reporting and work participation across units.
- Track daily/weekly/monthly reports using standardised Google Sheets formats.
- Prepare monthly HR summaries including attendance, leaves, staffing changes.
- Support review meetings and track follow-up actions.
- Conduct field audits in MP to review documentation standards.
- Strengthen communication and reporting across states.

HR Audit & Compliance Systems
- Maintain 100% audit-ready HR documentation.
- Support PF, gratuity, insurance documentation with Accounts team.
- Review HR processes and recommend improvements.
- Maintain yearly HR compliance calendar and ensure adherence.

Administration & Office Management
- Oversee daily administration across all offices.
- Coordinate travel, logistics, event support, facility management.
- Maintain admin trackers for travel, procurement,



vendor records.
- Ensure office upkeep, safety, utilities, and repairs.

Stock, Inventory & Asset Management
- Maintain accurate stock registers, asset lists, and verification sheets.
- Lead stock verification of Kala Maitri in MP.
- Consolidate state-wise inventory reports.
- Maintain transparent systems for issuance, transfer, repair, disposal.

Policies, Governance & Systems
- Support implementation of HR policies, service rules, code of conduct.
- Ensure confidentiality in staff grievance support.
- Strengthen documentation integrity and compliance systems.
- Ensure adherence to SOPs across HR and admin functions.

Additional Key Responsibilities
- Workforce planning and supporting staffing needs.
- Standardising templates for letters, reports, registers.
- Weekly accuracy checks on all Google Sheet trackers.
- Field coordination for audits, verification, and documentation reviews.

Required Skills & Competencies
- Strong coordination, communication, documentation skills.
- Proficiency in Google Sheets, Docs, Drive.
- Ability to manage multi-state operations.
- Time management, problem-solving, confidentiality.
- Ability to maintain organised trackers and data systems.

Key Performance Indicators (KPIs)
- Accuracy & timeliness of all trackers.
- Discipline in attendance & reporting across units.
- Turnaround time for recruitment & onboarding.
- Audit and compliance readiness.
- Quality of stock verification.
- Efficiency of admin systems.
- Quality of coordination across states.

Pay: ₹12,000.00 - ₹30,000.00 per month

Advantages

- Paid sick time
- Provident Fund

Work Location: In person

📌 HR Coordinator (Rajgurunagar)
🏢 Chaitanya Sanstha
📍 Rajgurunagar