We are looking for a proactive and organized HR & Admin Executive with around 3 years of experience to manage day-to-day HR operations, employee records, attendance, payroll coordination, recruitment support, statutory compliance, and general administration activities.

The candidate should have good communication and coordination skills, strong knowledge of HR processes, and the ability to handle multiple responsibilities independently.

Key Responsibilities

1. HR Operations

- Manage day-to-day HR activities and employee lifecycle processes.
- Maintain and update employee personal files, HR records, and documentation.
- Handle employee joining, induction, confirmation, transfer, promotion, and exit formalities.
- Prepare HR letters such as appointment, confirmation, experience, relieving, transfer, and warning letters.
- Maintain employee database and ensure HR records are accurate and up to date.
- Coordinate with employees and department heads for HR-related requirements.

2. Attendance & Leave Management

- Monitor daily attendance, late coming, absenteeism, and missing punch records.
- Maintain employee leave records and process leave applications.
- Coordinate with department heads for attendance corrections and regularization.
- Prepare monthly attendance reports for payroll processing.
- Ensure compliance with company attendance and leave policies.

3. Payroll & Statutory Compliance

- Coordinate monthly payroll processing and verify attendance, leave, deductions, and employee changes.
- Assist in processing PF, ESI, Professional Tax, TDS, and other applicable statutory requirements.
- Coordinate with payroll consultants/accounts team for statutory filings and payments.
- Maintain payroll-related records and reports.
- Resolve employee queries related to salary, deductions, attendance, and statutory benefits.

4. Recruitment & Onboarding





- Handle recruitment activities for assigned positions.
- Source candidates through Naukri, LinkedIn, job portals, references, and other channels.
- Screen resumes and conduct initial candidate discussions.
- Schedule interviews and coordinate with hiring managers.
- Maintain candidate tracking and recruitment MIS.
- Coordinate offer release, document collection, background verification, and joining formalities.
- Conduct employee induction and onboarding.

5. Employee Relations

- Address routine employee queries and coordinate with management/HODs for resolution.
- Support implementation of HR policies and procedures.
- Maintain records of employee grievances, disciplinary actions, and corrective actions.
- Assist in employee engagement activities and internal events.
- Ensure proper communication of company policies to employees.

6. Administration

- Manage day-to-day office administration activities.
- Coordinate housekeeping, security, transport, facility management, stationery, and office maintenance.
- Maintain vendor records and coordinate with service providers.
- Monitor office supplies and administrative requirements.
- Coordinate meetings, events, employee activities, and other administrative arrangements.
- Maintain administrative records, bills, invoices, and supporting documents.

7. MIS & Reporting

- Prepare daily, weekly, and monthly HR & Admin MIS reports.
- Prepare recruitment status, attendance, manpower, attrition, leave, and payroll reports.
- Maintain department-wise and employee-wise HR data.




- Provide required HR reports and information to management.
- Support HR audits and documentation requirements.

Required Skills

- Good knowledge of HR Operations & Administration.
- Working knowledge of Recruitment & Employee Onboarding.
- Knowledge of Attendance & Leave Management.
- Basic to good understanding of Payroll, PF & ESI.
- Good knowledge of MS Excel, Word, and PowerPoint.
- Good communication and interpersonal skills.
- Strong follow-up and coordination skills.
- Ability to maintain confidentiality of employee information.
- Good documentation and record-management skills.
- Ability to work independently and manage multiple tasks.

Educational Qualification

- MBA / PGDM HR preferred.
- Any Graduate with relevant HR experience may also be considered.

Experience 3 years of relevant experience in HR & Administration, preferably in a corporate, engineering, IT, infrastructure, manufacturing, or project-based organization.

Preferred Candidate Profile

- Solid understanding of practical HR processes.
- Good command of English communication.
- Proficiency in MS Excel and HR MIS.
- Experience in handling employee documentation and HR records.
- Willingness to take ownership of HR & Admin activities.
- Should be organized, disciplined, and detail-oriented.
- Candidates who can independently handle routine HR & Admin operations will be preferred.

Key Performance Indicators (KPIs)

- Timely completion of attendance and payroll activities.
- Recruitment turnaround time and joining ratio.
- Accuracy of employee records and HR MIS.
- Timely PF/ESI and other statutory coordination.
- Employee onboarding and documentation accuracy.
- Timely resolution of employee queries.
- Effective management of office administration activities.
- Compliance with company HR policies and procedures.

📌 HR & ADMIN Executive (Hyderabad)
🏢 Interactive Data Systems
📍 Hyderabad