We're Hiring | Front Office & Administration Executive

Location: Gurgaon, Haryana

Company: Fresenius Kabi GBS

Role: Front Office & Administration Executive

Experience: 2-5 Years

Qualification: Graduate in Any Discipline

Preferred: Diploma/Certification in Administration, Hospitality, Travel Management, or related field

CTC: Up to 4 LPA

Employment Type: 1-Year Contract

Key Responsibilities

Front Office & Reception Management

Manage the front desk and serve as the first point of contact for visitors, employees, vendors, and clients

Handle calls, emails, couriers, and visitor management processes

Coordinate meeting room bookings and visitor passes

Maintain a professional and welcoming reception area

Guest & Visitor Management

Welcome guests and ensure a seamless experience

Coordinate refreshments, transportation, and accommodation arrangements

Liaise with internal stakeholders for visitor meetings

Housekeeping & Facilities Coordination

Ensure cleanliness and upkeep of office premises

Coordinate with housekeeping and facility vendors

Manage office consumables and maintenance activities

Travel & Visa Management

Arrange domestic and international travel bookings

Coordinate flights, hotels, local transportation, and itineraries

Support visa applications and travel documentation





Liaise with travel agencies and visa service providers

Employee Engagement Activities

Coordinate birthday celebrations and employee events

Support festival celebrations and workplace engagement initiatives

Assist in organizing wellness and cultural programs

Administrative Support

Manage office supplies and procurement requests

Handle courier and document dispatch activities

Maintain vendor records and administrative documentation

Skills Required

Excellent verbal & written communication skills

Strong customer service orientation

Professional personality and stakeholder management skills

Knowledge of travel booking portals and ticketing processes

Familiarity with visa documentation and international travel coordination

Proficiency in MS Excel, Word, Outlook & PowerPoint

Robust organizational and multitasking abilities

Why Join Fresenius Kabi GBS?

Work with a leading global healthcare organization

Exposure to administration, facilities, travel, and employee engagement functions

Collaborative and inclusive work culture

Opportunity to interact with leadership and global stakeholders

Interested candidates can share their updated resume at [email protected]

📌 Front Office Executive (Gurugram)
🏢 Fresenius Kabi
📍 Gurugram