Job Title:* Export Documentation Executive*Domain:* Logistics / Export Operations*Work Mode:* Work from Office*Working Days:* Monday to Saturday

Location: Mumbai ,Lower Parel ( West )

Salary Budget: ₹20,000 – ₹25,000 per monthSalary may be extended for the right candidate based on experience, skills and suitability.

## Job Summary

We are looking for a detail-oriented and organized Export Documentation Executive to manage export documentation, shipment coordination and logistics activities. The candidate will be responsible for ensuring that export shipments are processed smoothly, documentation is accurate and complete, and shipments are delivered within the committed timelines.

The ideal candidate should have good knowledge of export documentation, international logistics, shipping processes and coordination with freight forwarders/customs agents.

## Key Responsibilities

### Export Documentation

Prepare, verify and maintain export documents such as:

Commercial Invoice Packing List Shipping Bill Bill of Lading (B/L) Airway Bill (AWB) Certificate of Origin Insurance Certificate Purchase Orders and other export-related documents Ensure accuracy and completeness of all documents before shipment. Coordinate for amendments or corrections in documents whenever required. Maintain proper records of all export documentation.

### Export & Logistics Coordination

- Coordinate with freight forwarders, shipping lines, customs agents, transporters and logistics partners. Arrange shipments through ocean, air or road freight as required. Coordinate with internal departments such as Sales, Finance,



Operations and Accounts. Follow up for cargo pickup, container booking, documentation and shipment dispatch.

### Shipment Tracking

Track export shipments from dispatch until final delivery. Monitor ETD, ETA and shipment milestones. Proactively identify delays or discrepancies and coordinate with relevant stakeholders for resolution. Provide shipment updates to customers and internal teams.

### Compliance & Customs

Ensure export documentation is prepared in accordance with applicable customs and international trade requirements. Coordinate with customs agents/CHA for customs clearance activities. Maintain awareness of basic export procedures, Incoterms and trade documentation requirements.

### Commercial & Vendor Coordination

Coordinate with logistics providers for freight rates and shipment schedules. Assist in obtaining and comparing freight quotations. Maintain records of freight rates and logistics-related expenses. Support rate negotiations with freight forwarders and logistics partners.

### Customer Coordination

Respond to customer queries related to shipments, documentation and delivery status. Share relevant shipping documents with customers within agreed timelines.



Maintain qualified communication with international clients and business partners.

## Candidate Profile

### Education

Bachelor's degree in Commerce, Business Administration, Logistics, Supply Chain, International Trade or a related field.

### Experience

- 1–4 years of experience in export documentation, logistics, freight forwarding or international shipping is preferred. Freshers with relevant education and strong communication/documentation skills may also be considered.

### Required Skills

Good understanding of export documentation and shipping processes. Basic knowledge of Incoterms, customs procedures and international logistics. Good working knowledge of MS Office, particularly MS Excel. Strong attention to detail and documentation accuracy. Good written and verbal communication skills. Strong follow-up and coordination skills. Ability to handle multiple shipments and tasks simultaneously. Ability to work under deadlines.

### Preferred Skills

Experience with logistics/ERP software. Knowledge of shipping lines, freight forwarders and customs clearance. Experience handling international customers. Knowledge of export-related portals and documentation processes.

## What We Are Looking For

- Someone who is organized, responsible and proactive. Strong follow-up skills and the ability to coordinate with multiple stakeholders. Willingness to learn and take ownership of export operations. Ability to identify documentation errors before they impact shipments. A team player with a positive and professional attitude.

📌 Export Documentation Executive (Mumbai)
🏢 Helios Systems Asia
📍 Mumbai