Role & responsibilities

Calendar & Time Management

- Manage and optimize the MDs calendar, appointments, meetings, and travel schedules
- Prioritize conflicting requests and ensure efficient time utilization
- Coordinate domestic and international travel arrangements including itineraries, bookings, and logistics
- Ensure dedicated focus time for strategic work and business priorities

Travel Management – Domestic & International

- Manage end-to-end domestic and international travel arrangements for the MD across USA, Europe, Middle East, and other destinations.
- Coordinate flights, hotels, visas, transfers, itineraries, and other travel logistics.
- Handle travel changes, cancellations, and last-minute requirements efficiently.
- Coordinate with travel agencies, airlines, hotels, and other service providers.

Communication & Correspondence

- Act as the primary point of contact for the MD’s office
- Screen calls, emails, and visitors with professionalism and discretion
- Draft, proofread, and manage emails, presentations, reports, and official correspondence
- Take accurate minutes during Board/Management meetings and track action items till closure

Operations & Executive Support

- Organize meetings, prepare agendas, and compile briefing documents




- Coordinate follow-ups across departments to ensure timely execution of decisions
- Handle confidential documents, contracts, and sensitive business information securely
- Manage expense reports, reimbursements, and office-related coordination for the MD
- Support special projects, corporate events, leadership initiatives, and CSR activities

Stakeholder Management

- Coordinate with Board Members, senior leadership, government officials, clients, and external stakeholders
- Build solid internal coordination across departments for smooth information flow
- Anticipate issues proactively and escalate important matters appropriately
- Maintain professionalism and confidentiality in all interactions

Preferred candidate profile

- Advanced proficiency in MS Office / Google Workspace
- Strong PowerPoint presentation and Excel skills
- Excellent written and verbal communication in English & Hindi
- Meeting coordination, documentation, and calendar management expertise
- Experience handling confidential executive-level communication
- High level of discretion and integrity
- Calm and composed under pressure
- Attention to detail and follow-through
- Strong organizational and multitasking skills
- Proactive and solution-oriented mindset

📌 Executive Secretary To Managing Director (Mumbai)
🏢 Indore Composite
📍 Mumbai