About the Role

We are looking for a highly organized, proactive and discreet Executive Assistant to the Deputy CEO to provide comprehensive administrative, coordination and executive support in a dynamic hospital environment.

The role involves close coordination with the Deputy CEO, senior management, HODs and various hospital departments to ensure effective execution and follow-up of key administrative and operational matters.

Key Responsibilities

- Manage the Deputy CEO's calendar, appointments, meetings and daily schedule.
- Coordinate and schedule meetings with senior management, HODs, consultants and external stakeholders.
- Prepare meeting agendas, presentations, MIS reports, minutes of meetings and follow-up trackers.
- Monitor action points arising from meetings and ensure timely follow-up with concerned departments.
- Coordinate with various departments to obtain reports, data and updates required by the Deputy CEO.
- Assist in preparing management reports, presentations, dashboards and other executive-level documentation.
- Handle confidential correspondence, documents and information with a high degree of discretion.
- Draft and review official emails, letters, notes and communications on behalf of the Deputy CEO.
- Facilitate effective communication between the Deputy CEO and internal/external stakeholders.
- Maintain records, files and important documents for the Executive Office.
- Support the Deputy CEO in coordinating special projects, hospital initiatives and management activities.
- Track deadlines, pending matters and deliverables and provide regular status updates.




- Assist in organizing conferences, management meetings, hospital events and official engagements.
- Undertake research and compile information/data as required for management decision-making.
- Perform other responsibilities assigned by the Deputy CEO from time to time.

Candidate Profile
- Graduate in any discipline; MBA/PG qualification will be an added advantage.
- 510 years of experience as an Executive Assistant / Executive Secretary / Management Assistant, preferably supporting a CEO, COO, Deputy CEO, Director or senior management.
- Experience in a hospital, healthcare or large corporate environment will be preferred.
- Excellent written and verbal communication skills.
- Strong proficiency in MS Office – Word, Excel and PowerPoint.
- Strong coordination, follow-up and organizational skills.
- Ability to prepare professional presentations, reports and MIS.
- Excellent attention to detail and ability to manage multiple priorities.
- High level of confidentiality, maturity and qualified discretion.
- Ability to work independently and interact effectively with senior management and cross-functional teams.
- Strong time-management and problem-solving skills.

Key Competencies Executive Coordination | Calendar & Meeting Management | MIS & Reporting | Documentation | Stakeholder Management | Follow-up & Execution | Communication | Confidentiality | MS Office | Presentation Skills

If you are an organized and proactive professional who can effectively support senior leadership in a fast-paced healthcare environment, we invite you to apply.

📌 Executive Assistant (Mumbai)
🏢 National Health And Education Society
📍 Mumbai