ROLE OVERVIEW:

We are looking for a capable and experienced Assistant Manager Planning to lead and oversee project planning, scheduling, progress monitoring, resource planning, and project performance reporting for our residential construction projects.

The role will be responsible for developing and maintaining integrated project schedules, monitoring planned versus actual progress, coordinating with project execution teams, and ensuring timely availability of resources, materials, contractors, and drawings to support project milestones.

The Assistant Manager Planning will work closely with the Head of Planning, Project Heads, Site Engineering Teams, Procurement, Design, Finance, and Contractors to identify project risks, resolve schedule dependencies, and drive effective project execution.

The ideal candidate should have strong construction planning expertise, analytical ability, stakeholder management skills, and experience in managing project schedules and performance reporting across multiple construction activities.

KEY RESPONSIBILITIES:

1. Project Planning, Scheduling s Timeline Management

- Develop, review, and maintain comprehensive project schedules in alignment with approved project timelines and execution plans.
- Prepare integrated master schedules and detailed activity-level schedules for: Sub-structure works, Super-structure works, Internal finishes, External finishes, MEP and other project-related activities
- Define project milestones, dependencies, and critical activities.
- Coordinate with Project Heads and Site Engineers to establish realistic timelines and execution targets.
- Ensure project schedules are updated regularly based on actual site progress and changes in execution plans.
- Monitor schedule adherence and provide periodic updates to project leadership.
- Review baseline schedules and assess the impact of changes on project completion timelines.
- Support the development of short-term, medium-term, and long-term project execution plans.

2. Progress Monitoring s Project Performance Management

- Oversee daily, weekly, and monthly project progress reporting across assigned projects.
- Validate progress updates received from site engineering teams against actual site execution.
- Monitor planned versus actual progress and identify schedule deviations.
- Establish progress monitoring mechanisms and standard reporting formats.
- Conduct periodic progress reviews with project teams and relevant stakeholders.
- Track milestone achievement and highlight activities that may impact project completion.
- Coordinate with site teams to ensure timely reporting of labour deployment, activity progress, and execution status.
- Consolidate project-level performance information for management review.

3. Cross-Functional Coordination s Execution Support

- Coordinate with site execution teams, excavation teams, design, procurement, finance, and contractors to ensure alignment with project schedules.
- Facilitate coordination between excavation teams and supporting teams for timely activity execution.
- Monitor dependencies related to work orders, drawings, materials, payments, and contractor readiness.
- Organize and support weekly progress meetings with project stakeholders.
- Track action items arising from progress meetings and ensure timely follow-up.
- Escalate critical execution constraints and unresolved dependencies to the Head of Planning / Project Head.




- Drive cross-functional coordination to minimize disruptions to the project schedule.

4. Manpower s Resource Planning

- Oversee preparation of daily, weekly, and monthly manpower reports, including planned versus actual deployment.
- Review overall manpower requirements based on construction schedules and activity-level targets.
- Coordinate with site teams and contractors to assess manpower availability and upcoming requirements.
- Identify manpower gaps and resource constraints that may impact project timelines.
- Support manpower allocation planning across project activities and phases.
- Monitor resource utilization against approved execution plans.
- Review resource requirements for upcoming construction milestones and coordinate timely action.

5. Material Procurement s Resource Scheduling

- Review and oversee major material quantity planning and procurement schedules in coordination with project and procurement teams.
- Ensure material procurement timelines are aligned with the overall project schedule.
- Monitor planned versus actual material delivery timelines.
- Track critical material dependencies and assess their potential impact on project execution.
- Coordinate with procurement, stores, and site teams to address material availability issues.
- Escalate procurement delays and material shortages affecting project milestones.
- Support the preparation of material requirement forecasts based on project execution plans.

6. Contractor s Supplier Planning

- Oversee scheduling for major contractors and suppliers involved in project execution.
- Coordinate with contractors to establish activity timelines, mobilization dates, and completion milestones.
- Monitor planned versus actual contractor activity start dates and completion timelines.
- Review contractor lead times and identify deviations from agreed schedules.
- Track contractor readiness, resource deployment, and execution progress.
- Coordinate with Project Heads and relevant teams to address contractor-related schedule risks.
- Prepare contractor performance and schedule deviation reports for management review.

7. Cash Flow Planning s Monitoring

- Coordinate with Finance and Project Teams to prepare monthly project cash flow forecasts.
- Review planned versus actual cash flow reports for assigned projects.
- Align cash flow planning with project execution milestones, procurement requirements, and contractor schedules.
- Monitor upcoming financial requirements related to materials, contractors, and construction activities.
- Identify significant deviations between planned and actual cash flow.
- Support project leadership in assessing the financial implications of schedule changes and execution delays.
- Ensure timely submission of cash flow updates and relevant project information.

8. Drawing Schedule s Design Coordination

- Oversee the preparation and maintenance of comprehensive drawing schedules for assigned projects.
- Coordinate with design, architecture, structural, and MEP teams to track drawing deliverables.
- Monitor planned versus actual drawing submission, review,



and approval timelines.
- Identify drawing dependencies affecting construction activities and milestones.
- Track pending drawings and escalate critical delays to the concerned stakeholders.
- Ensure availability of approved drawings in alignment with the execution schedule.
- Assess the potential impact of drawing delays on project timelines and support corrective action planning.

9. Delay Monitoring, Risk Management s Recovery Planning

- Monitor project delays and schedule deviations against approved timelines.
- Review and consolidate delay reports from project execution teams.
- Identify the root causes of delays, including: Site execution and progress-related constraints, Natural calamities and weather disruptions, Drawing availability and approval delays, Material procurement and delivery delays, Contractor performance and mobilization issues, Management decisions and interdepartmental dependencies, Manpower and resource constraints
- Assess the impact of delays on project milestones and overall completion dates.
- Coordinate with Project Heads and relevant stakeholders to develop recovery and catch-up schedules.
- Monitor implementation of corrective actions and recovery plans.
- Escalate critical schedule risks and unresolved delays to project leadership.
- Maintain a risk and issue tracker for effective project planning and monitoring.

10. MIS Reporting s Management Review

- Oversee preparation and timely submission of monthly MIS reports for assigned projects.
- Consolidate project data related to: Overall progress and milestone achievement, Manpower and resource deployment, Material procurement and delivery, Contractor schedules, Drawing deliverables, Cash flow, Delays and recovery schedules
- Prepare planned versus actual performance reports and highlight key deviations.
- Ensure data accuracy, consistency, and timely reporting across projects.
- Prepare management dashboards and periodic project review presentations.
- Provide actionable insights and recommendations based on project performance data.
- Maintain comprehensive planning records, schedules, and MIS documentation.

KEY SKILLS s COMPETENCIES:

- Experience: 8-10 years of relevant experience in construction planning and project scheduling, preferably in residential construction, villa projects, apartments, or real estate development, with hands-on proficiency in MS Project (MSP) and Primavera P6 for integrated project scheduling, timeline management, progress tracking, and schedule updates.
- Solid knowledge of construction planning, project sequencing, milestone tracking, baseline schedules, and planned versus actual progress monitoring.
- Experience in manpower and resource planning, material procurement scheduling, contractor coordination, drawing schedule management, and project cash flow monitoring.
- Knowledge of delay monitoring, schedule variance analysis, risk identification, and preparation of catch-up/recovery schedules.
- Proficiency in MS Excel for MIS reporting, project dashboards, progress tracking, and data analysis.
- Experience in preparing and maintaining project master schedules, activity-level timelines, and consolidated monthly project reports.
- Experience in coordinating with cross-functional teams, including Project Heads, Site Engineers, Procurement, Design, Finance, and Contractors, to ensure schedule adherence and timely project execution.

📌 Assistant Planning Manager (Bengaluru)
🏢 MODERN SPAACES
📍 Bengaluru