Role Overview

We are seeking an experienced and proactive Administration Lead to oversee and manage workplace operations, facilities, infrastructure, vendor management, compliance, and employee services.

Key Responsibilities

Facilities & Infrastructure Management

- Manage office space planning, seating strategy, and workplace expansion initiatives.
- Oversee the maintenance of building infrastructure, including HVAC, electrical systems, and safety equipment.
- Ensure efficient management of cafeterias, transportation services, parking facilities, and housekeeping operations.

Vendor & Contract Management
- Manage relationships with multiple vendors, including security, transport, catering, and facility maintenance providers.
- Support contract negotiations, vendor evaluations, and SLA management.
- Drive cost optimization while maintaining high-quality service standards.

Administration Operations
- Oversee travel desk operations, visitor management, and corporate events.
- Manage organizational assets, including laptops, furniture, access cards, and office equipment.
- Supervise mailroom activities and logistics coordination.

Compliance & Safety
- Ensure adherence to health, safety, fire, and regulatory compliance requirements.
- Implement and monitor security protocols and access control systems.
- Support business continuity planning (BCP) and emergency preparedness initiatives.

Employee Experience
- Manage workplace services,



helpdesk support, and employee amenities.
- Enhance employee engagement through workplace facilities, wellness rooms, and recreation zones.
- Address and resolve administration-related employee concerns and grievances.

Budgeting & Cost Control
- Prepare and manage annual administration budgets.
- Identify and implement cost-saving initiatives without compromising employee experience or operational efficiency.
- Monitor expenses and ensure effective utilization of resources.

Required Skills & Qualifications

- Bachelor's degree in Administration, Facilities Management, Business Administration, or a related field.
- Proven experience in administration, facilities management, or workplace operations, preferably in a leadership role.
- Strong vendor management and negotiation skills.
- Knowledge of workplace compliance, safety regulations, and facility operations.
- Excellent budgeting, planning, and cost-control capabilities.
- Strong stakeholder management, communication, and problem-solving skills.
- Ability to manage multiple priorities in a quick-paced environment.

Why Join Us?

- Opportunity to lead and shape workplace operations for a growing organization.
- Collaborative and employee-centric work workplace.
- Exposure to large-scale facilities and administration management.
- Transport facility provided for eligible shifts.

📌 Administration Lead (Pune)
🏢 AMS
📍 Pune