Job Summary:

The Site Administration Associate will be responsible for the efficient and effective management of day-to-day administrative and operational activities. This role requires a proactive and resourceful individual with strong organizational, communication, and problem-solving skills, capable of handling a diverse range of responsibilities to ensure smooth site functioning and support business objectives. This position is on 3rd party payroll.

Key Responsibilities & Accountabilities (KRAs):

I. Site Management & Operations:

- Office & Facility Management: Oversee general office management, including stationary supplies, HSE stock, and inventory, pantry, snacks etc at all sites and RO
- Housekeeping: Ensure high standards of housekeeping at Guest House , Zero Point & PSS & RO.
- Site & RO Maintenance: Manage AMCs for site maintenance and oversee general site maintenance activities.
- Utility & Contract Management: Oversee the renewal of contracts and coordinate with HO (Head Office) and IT for related matters.
- Logistics & Support: Manage cab services
- Errands & Site Requirements: Handle all general errands and special requirements of the site promptly and efficiently.

II. Financial & Vendor Management:

- Billing & Payments: Ensure accurate billing, timely submission, and payment follow-up for all administration-related bills.
- Budgeting & Forecasting: Assist in forecasting and managing budgets for administrative expenses.

III. Compliance & Safety:

- ISO / HSE Coordination: Coordinate and ensure compliance with ISO and HSE standards and initiatives.
- Statutory Compliance: Assist with coding and ensure adherence to relevant statutory compliances.

IV. Process Improvement & Innovation:

- Proactiveness & Innovation: Drive proactiveness and ideation for continuous improvement in site operations.
- Problem Solver:



Demonstrate persistence and innovation in addressing challenges and finding alternative remedies or solutions.
- Feedback & Monitoring: Establish robust feedback mechanisms and monitoring systems for continuous improvement.

V. Event & Stakeholder Management:

- Events & Activities: Plan, coordinate, and execute various events and activities at the site.
- Stakeholder Management: Effectively manage SOS & instant situations, fostering strong relationships with internal and external stakeholders.

Desired Candidate Characteristics:

- Proactive & Self-Driven: Takes initiative and anticipates needs rather than waiting for instructions.
- Problem Solver: Demonstrates robust analytical and problem-solving abilities, capable of identifying root causes and implementing effective solutions.
- Organized & Detail-Oriented: Possesses excellent organizational skills with a keen eye for detail, ensuring accuracy and efficiency in all tasks.
- Effective Communicator: Strong verbal and written communication skills, able to interact clearly and concisely with all levels of staff and external parties.
- Team Player: Ability to collaborate effectively with various departments and individuals to achieve common goals.
- Adaptable & Resilient: Comfortable working in a dynamic environment and able to handle multiple priorities and unexpected challenges.
- Result-Oriented: Focused on achieving outcomes and delivering high-quality work within deadlines.
- Integrity & Professionalism: Maintains a high level of integrity and professionalism in all interactions.

Qualifications & Experience:

- Education: Bachelors degree in business administration, Facilities Management, or a related field.
- Experience: 5- 10 years of progressive experience in administration, facilities management, or site operations.

- Skills:
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Strong negotiation and vendor management skills.

- Strong people management skills

📌 Administration Executive (Bhatiya)
🏢 EDF Power Solutions India
📍 Bhatiya