JOB DESCRIPTION – ACCOUNTANT & OFFICE ASSISTANT

Company: Manacle Technologies Pvt. Ltd.

Position: Accountant & Office Assistant

Department: Accounts / Administration /Operations

Location: E-71,4th Floor, Sector 6, Noida, Uttar Pradesh

Employment Type: Full-Time

Experience: 2–5 Years

About Manacle TechnologiesManacle Technologies Pvt. Ltd. is an IT/SaaS company providing ERP, Sales Force Automation, enterprise mobility, and business management solutions to organizations across FMCG, Pharma, BFSI, Retail, Education, and other sectors.

Job SummaryWe are looking for a responsible, organized, and proactive Accountant & Office Assistant who can independently handle day-to-day accounting, office administration, commercial documentation, customer coordination, billing, and payment follow-up activities.

The candidate will work closely with the Management, Sales, Accounts, and Operations teams to ensure smooth financial and administrative operations.

- Key Responsibilities1. Accounts & BillingMaintain day-to-day accounting transactions, vouchers, ledgers, and financial records.
- Manage Accounts Receivable and Accounts Payable.
- Prepare sales invoices, receipts, debit notes, credit notes, and payment vouchers.
- Prepare and maintain Proforma Invoices (PI) based on approved quotations and commercial terms.
- Maintain customer-wise billing and outstanding records.
- Track billing related to SaaS subscriptions, ERP implementation, AMC, renewals, support, and other services.
- Reconcile customer accounts and bank transactions.
- Maintain petty cash and expense records.
- Assist in monthly accounting and MIS preparation.
- Maintain proper documentation for all financial transactions.

2. Payment Follow-up & ReceivablesFollow up with customers for pending and overdue payments.

- Maintain a daily/weekly Outstanding & Payment Follow-up Report.
- Contact customers through email and telephone for payment follow-up.
- Record customer commitments and expected payment dates.




- Coordinate with the Sales team regarding pending payments.
- Escalate long-pending/overdue payments to Management.
- Update payment status immediately after receipt of payment.
- Assist in customer account reconciliation.

3. PI, Work Order & Commercial CoordinationGenerate Proforma Invoices (PI) as per approved quotations/orders.

- Coordinate with Sales/Business Development teams for Work Order / Purchase Order generation.
- Maintain records of:
- Quotations
- Proforma Invoices
- Work Orders
- Purchase Orders
- Invoices
- Agreements
- Payment receipts
- Track every customer/order through:

Quotation → PI → Work Order/PO → Invoice → Payment → Closure

- Coordinate with customers for required commercial documents and approvals.
- Ensure timely submission of PIs, Work Orders, invoices, and related documents.

4. GST, TDS & Compliance SupportMaintain GST and TDS-related records and supporting documents.

- Assist in GST/TDS reconciliation and preparation of data.
- Coordinate with the CA/tax consultant for statutory compliance.
- Assist during audits and provide required financial documents.
- Maintain proper records for statutory and financial requirements.

5. Office AdministrationHandle day-to-day office administrative activities.

- Maintain physical and digital files and records
- Prepare, scan, print, photocopy, and organize documents.
- Maintain office stationery and basic inventory records.
- Handle incoming and outgoing correspondence.
- Manage courier, dispatch, and document delivery.
- Maintain office registers and administrative records.
- Assist in scheduling meetings and coordinating with employees, customers,



and vendors.
- HR related task, Accounts, and Management in routine administrative activities.

6. MIS & ReportingPrepare daily/weekly/monthly reports as required by Management.

- Maintain Sales Billing, Outstanding, Payment Follow-up, PI, Work Order, and Invoice trackers.
- Provide regular updates on:
-

- Total outstanding
- Payments received
- Overdue payments
- Pending PIs
- Pending Work Orders/POs
- Pending invoices
- Maintain accurate customer and commercial databases.
- Required SkillsGood knowledge of Accounting and Bookkeeping.
- Working knowledge of Tally / ERP / Accounting Software.
- Good knowledge of MS Excel, including basic formulas, filters, sorting, and reports.
- Basic knowledge of GST and TDS.
- Positive understanding of PI, Work Order, PO, invoicing, and payment processes.
- Excellent follow-up and coordination skills.
- Good written and verbal communication.
- Strong documentation and record-keeping skills.
- Ability to coordinate with customers, Sales, Accounts, vendors, and Management.
- Responsible, punctual, detail-oriented, and proactive.

QualificationB.Com / M.Com / Graduate from a recognized institution.

Experience2–5 years of relevant experience in:

- Accounts
- Billing
- Receivables
- Office Administration
- Sales/Commercial Coordination

Experience in an IT/SaaS company will be an added advantage.

- Key Performance Areas (KPIs)Timely and accurate accounting entries.
- Timely PI and invoice generation.
- Timely Work Order/PO documentation.
- Accurate maintenance of customer accounts.
- Regular payment follow-up.
- Reduction in overdue/outstanding payments.
- Timely collection and updating of payment information.
- Accurate MIS and commercial documentation.
- Proper maintenance of office and financial records.

Salary₹25,000–₹40,000 per month, depending on experience, skills, and suitability for the role.

Immediate joiners may be preferred.

📌 Accounts and Admin Executive (Noida)
🏢 Manacle Technologies
📍 Noida