We’re Hiring: Executive Assistant to Founder

About FormForge
FormForge is a Noida-based sculpture and design studio working on site-specific artworks, public installations and sculptural objects for architects, developers, hospitality projects and private clients. Our work involves a mix of design, fabrication, logistics and on-site execution, so the studio operates across both creative and operational functions.

We are looking for a highly organised and dependable Executive Assistant to support the founder and manage key day-to-day administrative and operational responsibilities at our Noida studio.

This is a hands-on role involving office administration, project coordination, sculpture logistics and basic financial reporting. We are looking for someone who can take ownership, follow through independently and keep multiple activities organised.

Key responsibilities:

Manage day-to-day administrative work and founder support
Coordinate schedules, meetings, follow-ups and internal communication
Coordinate packing, dispatch, transportation and delivery of sculptures
Liaise with transporters, vendors, fabricators and installation teams
Maintain shipment, project and vendor records
Track invoices, expenses, payments and client receivables




Prepare basic financial reports and project expense statements
Coordinate documentation with the accountant/CA
Maintain project files, quotations, invoices and other internal records
Assist with procurement, vendor coordination and operational follow-ups
Ensure pending tasks are followed through and closed on time

What we are looking for:

2–5 years of experience as an Executive Assistant, Admin Executive or Operations Coordinator
Solid organisational and follow-up skills
Good working knowledge of Excel / Google Sheets
Comfortable handling invoices, expenses and basic financial documentation
Good written and verbal communication in English and Hindi
Ability to work independently and manage multiple priorities
A proactive, responsible and detail-oriented approach
Experience in a design studio, architecture firm, manufacturing, interiors, art or project-based business would be an advantage

Location: Noida
Role: Full-time, work from office

Interested candidates can share their CV via WhatsApp at (phone hidden) or email [email protected].

We are looking for someone who can become a dependable part of the studio and take real ownership of day-to-day coordination.

📌 Executive Assistant (Sector 27)
🏢 Formforge Design
📍 Sector 27