- Office Assistant – Roles & Responsibilities1. Administrative SupportHandle day-to-day office administrative activities.
- Maintain office files, documents, records, and registers.
- Prepare, organize, scan, photocopy, and file documents as required.
- Manage incoming and outgoing correspondence.
- Assist staff with routine administrative requirements.

2. Office & Facility ManagementEnsure the office is clean, organized, and well-maintained.

- Monitor office supplies, stationery, and pantry requirements.
- Maintain inventory of office equipment and supplies.
- Coordinate with housekeeping, maintenance, security, and other service providers.
- Report maintenance issues and follow up for timely resolution.

3. Visitor & Front Desk SupportWelcome and guide visitors, candidates, clients, and vendors.

- Handle basic reception and front-desk responsibilities when required.
- Receive and direct phone calls and messages.
- Maintain visitor records and coordinate visitor appointments.

4. Communication & CoordinationCoordinate with internal teams for routine office requirements.

- Handle courier and postal services, including receiving and dispatching documents.
- Coordinate with vendors and suppliers for office-related requirements.
- Follow up on administrative tasks assigned by management.

5. Documentation & Data EntryEnter and update information in Excel, Word, or internal systems.





- Maintain accurate records and databases.
- Prepare basic reports, lists, statements, and trackers.
- Ensure documents are properly organized and easily accessible.

6. Meeting & Event SupportAssist in arranging meetings, interviews, training sessions, and office events.

- Coordinate meeting rooms, seating arrangements, stationery, refreshments, and other requirements.
- Support management and staff during meetings and events.

7. Accounts & Purchase AssistanceAssist with basic purchase and office expense documentation.

- Maintain petty cash records, where assigned.
- Collect quotations and coordinate purchase of office supplies.
- Maintain bills, invoices, receipts, and supporting documents.

8. General ResponsibilitiesMaintain confidentiality of company information and documents.

- Follow company policies, procedures, and safety guidelines.
- Perform other administrative duties assigned by the reporting manager.
- Ensure tasks are completed accurately and within the required timelines.

Key Skills

- Basic computer knowledge – MS Word, Excel, Email
- Good communication and interpersonal skills
- Basic documentation and data-entry skills
- Time management and organizational skills
- Ability to multitask
- Skilled and positive attitude
- Attention to detail
- Ability to coordinate with employees, vendors, and visitors

📌 Office Assistant (Bengaluru)
🏢 Maasoom Edustep
📍 Bengaluru