Job Description

(A) JOB SUMMARY

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The Billing & Collection Executive is responsible for ensuring timely and accurate customer invoicing, monitoring outstanding receivables, following up on pending payments, maintaining customer account reconciliations, and supporting healthy cash flow.

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The role requires close coordination with the Sales, Project Delivery, Finance, and Customer teams to ensure billing accuracy and timely collections while maintaining strong customer relationships.

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(B) KEY RESPONSIBILITIES

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Billing Management

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- Generate customer invoices as per approved Purchase Orders (POs), contracts, Statements of Work (SOWs), and milestones.
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- Ensure invoices comply with contractual terms and GST requirements.
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- Verify billing data before invoice generation.
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- Process recurring, milestone-based, and ad-hoc invoices.
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- Coordinate with internal stakeholders for billing approvals.
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- Maintain accurate billing records in ERP/Accounting systems.
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Accounts Receivable (Collections)

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- Monitor customer outstanding balances and ageing reports.
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- Follow up with customers through emails, phone calls, and meetings for timely payment collection.
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- Resolve billing disputes by coordinating with Sales, Projects, and Finance teams.
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- Ensure collection targets are achieved within agreed timelines.
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- Escalate long-pending cases to management.
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Reconciliation

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- Reconcile customer accounts and payment receipts.
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- Identify short payments, deductions, credit notes, and adjustments.
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- Maintain accurate customer ledger balances.
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- Coordinate with Accounts for receipt allocation.
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Customer Coordination

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- Build qualified relationships with customers.
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- Respond to billing-related queries promptly.
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- Ensure timely submission of invoices and supporting documents.
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- Coordinate with customers for payment schedules and confirmations.
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(C) QUALIFICATION & SKILLSET

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Required Qualifications

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- Bachelor's Degree in Commerce (B.Com), Finance, Accounting, Business Administration, or equivalent.
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- MBA (Finance) will be an added advantage.
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Experience

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- 2–5 years of experience in Billing, Accounts Receivable, or Collection.
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- Experience in IT Services, SaaS, Telecom, or Technology industry preferred.
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Technical Skills

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- Billing & Invoicing
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- Accounts Receivable Management
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- Collection Management
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- Customer Account Reconciliation
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- GST Invoice Knowledge
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- MS Excel (Advanced)
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- MIS Reporting
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- Knowledge of Tally or similar accounting software
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📌 Billing Collections Manager (Gurugram)
🏢 LEPTON SOFTWARE
📍 Gurugram