Job Description

We're Hiring: Executive Assistant to Founder

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About Form Forge

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Form Forge is a Noida-based sculpture and design studio working on site-specific artworks, public installations and sculptural objects for architects, developers, hospitality projects and private clients. Our work involves a mix of design, fabrication, logistics and on-site execution, so the studio operates across both creative and operational functions.

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We are looking for a highly organised and dependable Executive Assistant to support the founder and manage key day-to-day administrative and operational responsibilities at our Noida studio.

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This is a hands-on role involving office administration, project coordination, sculpture logistics and basic financial reporting. We are looking for someone who can take ownership, follow through independently and keep multiple activities organised.

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Key responsibilities:

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Manage day-to-day administrative work and founder support

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Coordinate schedules, meetings, follow-ups and internal communication

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Coordinate packing, dispatch, transportation and delivery of sculptures

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Liaise with transporters, vendors, fabricators and installation teams

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Maintain shipment, project and vendor records

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Track invoices, expenses, payments and client receivables

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Prepare basic financial reports and project expense statements

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Coordinate documentation with the accountant/CA

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Maintain project files, quotations, invoices and other internal records

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Assist with procurement, vendor coordination and operational follow-ups

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Ensure pending tasks are followed through and closed on time

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What we are looking for:

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2–5 years of experience as an Executive Assistant, Admin Executive or Operations Coordinator

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Strong organisational and follow-up skills

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Good working knowledge of Excel / Google Sheets

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Comfortable handling invoices, expenses and basic financial documentation

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Valuable written and verbal communication in English and Hindi

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Ability to work independently and manage multiple priorities

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A proactive, responsible and detail-oriented approach

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Experience in a design studio, architecture firm, manufacturing, interiors, art or project-based business would be an advantage

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Location: Noida

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Role: Full-time, work from office

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Interested candidates can share their CV via Whats App at (phone hidden) or email .

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We are looking for someone who can become a dependable part of the studio and take real ownership of day-to-day coordination.

📌 Executive Assistant (India)
🏢 Formforge Design
📍 India