Job Description

Role Overview

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The Executive Assistant to the CMD will be responsible for providing high-level executive and administrative support to the Chairman & Managing Director. The role involves managing schedules, coordinating strategic meetings, handling confidential communications, and ensuring seamless execution of leadership priorities across the organization.

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The candidate must be based in Mumbai.

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Key Responsibilities

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- Manage the CMD's calendar, appointments, meetings, and travel arrangements.
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- Coordinate and schedule internal and external meetings, board meetings, and leadership reviews.
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- Prepare agendas, minutes of meetings (MOM), and follow-up action trackers.
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- Act as a liaison between CMD and internal departments, senior leadership, and external stakeholders.
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- Handle confidential and sensitive information with highest level of discretion.
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- Prepare reports, presentations, and business summaries for CMD review.
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- Track and monitor key business updates, projects, and action items across departments.
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- Coordinate with senior management to ensure timely execution of CMD directives.
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- Manage correspondence, emails, and official communications on behalf of CMD.
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- Assist in strategic planning, business reviews, and organizational initiatives.
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- Organize domestic and international travel, itineraries, and logistics.
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- Ensure smooth execution of high-priority tasks and urgent requirements.
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Stakeholder Management

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- Interface with CXOs, Directors, and senior leadership teams.
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- Coordinate with external partners, clients, and stakeholders on CMD's behalf.
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- Participate in key business review meetings and leadership discussions.
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- Ensure timely communication and follow-ups across all critical functions.
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Qualifications & Skills

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- Bachelor's degree in Business Administration, Management, or related field (MBA preferred).
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- 10+ years of experience as Executive Assistant / Senior Executive Assistant supporting top leadership (CMD/CEO/MD).
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- Excellent organizational, multitasking, and time management skills.
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- Robust communication and interpersonal abilities.
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- High proficiency in MS Office (PowerPoint, Excel, Word, Outlook).
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- Strong business acumen and understanding of corporate operations.
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- Ability to handle confidential and sensitive information with integrity.
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Preferred Attributes

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- Experience supporting CMD/CEO in large organizations (logistics preferred).
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- Strong stakeholder management and coordination skills.
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- Proactive, detail-oriented, and highly disciplined approach.
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- Ability to work under pressure and manage multiple priorities.
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- Strong problem-solving and decision-making support capability.
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📌 Executive Assistant (Mumbai)
🏢 Jet Freight Logistics
📍 Mumbai