About the rolenWe're looking for a highly organised person to support the day-to-day administration behind Fireflies' campaigns, content projects, creators and events.

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nIt's for someone who loves organising information, following up with people, maintaining trackers and making sure all the small but important things actually get done.

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What you'll donCampaign administration

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- Maintain campaign trackers and timelines
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- Update task lists and delivery status
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- Organise client and project folders
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- Maintain naming conventions and file archives
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- Collect links, assets and campaign deliverables
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- Prepare meeting notes and action lists
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nCreator and talent administration

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- Maintain our creator/model/talent database
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- Update contact information, rates and availability
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- Send briefs and collect confirmations
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- Follow up on outstanding content
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- Track content approvals and posting dates
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- Collect live links/screenshots once content is published
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- Maintain usage-rights and deliverables records
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nFireflies actively works with creators and models across regional campaigns, so there is a meaningful amount of administration behind that network.

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nFinance and supplier administration

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- Request quotations from suppliers
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- Organise quotations and invoices
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- Maintain PO/payment trackers
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- Follow up internally on outstanding paperwork
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- Maintain vendor information
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- Flag payments that are approaching due dates
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nReporting support

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- Collect campaign results from platforms
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- Populate reporting templates
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- Organise screenshots, links and performance data
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- Prepare the first draft of campaign reports
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What we're looking forn

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- 1-3 years' experience in agency administration, project coordination, marketing operations or similar
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- Extremely organised
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- Strong Excel/Google Sheets skills
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- Very good written English
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- Comfortable following up repeatedly and politely
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- Excellent attention to detail
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- Comfortable managing lots of small tasks simultaneously
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- Reliable and proactive
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- Able to work independently
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You are probably a positive fit ifnYou genuinely enjoy:

nchecklists,

ntrackers,

norganised folders,

nclean spreadsheets,

nclosing open tasks,

nand reminding people of things before anyone else remembers.

LocationnRemote - India

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Salaryn₹30,000-45,000/month , depending on experience.

📌 Campaign Operations & Admin Coordinator (Baddi)
🏢 Fireflies
📍 Baddi