Assistant Manager – Payroll

Location: Ashoka University, Sonipat, Haryana (Delhi-NCR)Department: Human ResourcesReports To: Senior Manager-Human ResourcesRole Type: Full-time · [Permanent]Experience: 4-8 years

ABOUT THE ROLE We are looking for a detail-oriented and experienced Assistant Manager– Payroll to independently manage the end-to-end payroll operations for staff and faculty and ensure timely, accurate, and compliant payroll processing. The role will be responsible for payroll processing, statutory compliance, employee compensation administration, payroll accounting coordination, audits, reconciliations, and resolving payroll-related employee queries. The ideal candidate should have solid knowledge of Indian payroll practices (knowledge of international payroll will be an advantage), labour laws, statutory deductions, taxation, and HR operations.

ROLES AND RESPONSIBILITIES

1. End-to-End Payroll Management • Manage the complete monthly payroll process from input validation to final payroll closure.

• Ensure accurate processing of salary, allowances, deductions, reimbursements, arrears, recoveries, and other payroll components.

• Validate attendance, leave, new joiners, exits, salary revisions, promotions, transfers, and other employee master changes.

• Coordinate with HR Partners, Finance, and other stakeholders for timely payroll inputs and approvals.

• Ensure payroll is processed within defined timelines with a high degree of accuracy.

• Prepare and review payroll reports, MIS, variance reports, and management dashboards.

2.

Statutory

Compliance • Ensure timely and accurate compliance with applicable payroll-related statutory requirements.

• Manage compliance relating to PF, ESI, Professional Tax, Labour Welfare Fund, TDS, Income Tax, and other applicable statutory deductions.

• Coordinate preparation and filing of statutory returns and challans.

• Ensure accurate tax calculations and deduction of TDS based on applicable income-tax provisions.

• Experienced in annual tax processes including Form 16, investment declarations, tax projections, and employee tax queries.

• Keep track of changes in labour laws, tax regulations, and payroll-related statutory requirements and ensure necessary implementation.

3.

Payroll

Accounting & Reconciliation • Coordinate with Finance/Accounts for payroll accounting and monthly salary-related provisions. • Perform monthly payroll reconciliation coordinating with respective departments. • Review payroll variances and investigate discrepancies before payroll closure. • Ensure accurate accounting of employee benefits, statutory liabilities, reimbursements, recoveries,



and other payroll-related transactions. • Support month-end and year-end payroll closing activities.

4.

Employee

Compensation &

Benefits • Administer salary revisions, promotions, increments, bonuses, and other compensation changes. • Manage employee reimbursement and Flexible Benefit Plan (FBP) processes, wherever applicable. • Support administration of benefits such as insurance, NPS, gratuity, and other employee benefits. • Ensure correct tax treatment of salary and benefits in accordance with applicable regulations.

5.

Employee Lifecycle

Management • Ensure accurate payroll processing for new joiners and employees exiting the organization. • Coordinate full-and-final settlements, including salary, recoveries, notice-period adjustments, gratuity, and other applicable components. • Ensure timely processing of exit-related statutory and tax requirements. • Maintain accurate employee payroll records and documentation.

6.

Payroll

Audits & Controls • Ensure strong payroll controls and maintain adequate documentation for audit purposes. • Coordinate with internal and external auditors for payroll-related audits. • Provide payroll data, reports, reconciliations, and supporting documents as required. • Identify process gaps and implement controls to minimize payroll errors and compliance risks.

7. HR Operations & Stakeholder Management • Partner closely with HR Business Partners, HR Operations, Finance, and employees on payrollrelated matters. • Address employee payroll queries and ensure timely resolution. • Provide guidance to employees on salary structure, tax deductions, reimbursements, statutory deductions, and other payroll matters. • Prepare periodic payroll and HR MIS for management review.

WHAT WE ARE LOOKING FOR Qualifications • Master’s or bachelor’s degree in commerce, Finance, Human Resources, or a related discipline.

• 4-8 years of relevant experience in payroll.

• Prior experience managing payroll for a mid-sized or large organisation is preferred.

• Experience in an education/university setting would be an advantage. Who You Are • Strong understanding of Indian payroll processes and statutory compliance.

• Good knowledge of Income Tax / TDS and salary taxation.

• Working knowledge of PF,



ESI, Qualified Tax, Labour Welfare Fund, gratuity, and other applicable statutory provisions.

• Good command of MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, and data analysis.

• Experience with HRMS (Darwin Box Preferred)/payroll systems.

• Good communication and stakeholder-management skills.

• Ability to handle confidential employee and payroll information.

• Ability to work under tight monthly payroll timelines.

ABOUT ASHOKA UNIVERSITY Ashoka University is India's premier interdisciplinary higher education and research-focused institution, offering world-class opportunities in the natural sciences, social sciences, and humanities. Established in 2014 by leaders, thinkers, academics, and philanthropists from diverse fields, it operates on a unique model of collective philanthropy, integrating exemplary governance standards with cutting-edge pedagogy and a faculty body of international acclaim.

Today, the University has a community of 3000+ students and operates seven Schools imparting industry-oriented education, professional skills, and values-based learning to prepare students for global careers. The University espouses principles of inclusivity and diversity, having more than 57% women, 4% international scholars, 100+ students with disabilities, and over 47% students on scholarships. Since its inception, Rs 723 crores have been awarded in scholarships with over 2,000 students receiving full-tuition fee waivers cumulatively and 5400+ students being supported through scholarships.

In addition, nearly 5500 of Ashoka's alumni are pursuing careers of their choice in reputed organisations and leading universities across the world.

Ashoka University continues to reaffirm its commitment to building an inclusive institution of excellence in teaching and research, nurturing responsible leaders for India and the world. In 2025, Ashoka University was honoured with the 'University of the Year (Emerging)' award at the 20th FICCI Higher Education Summit 2025 - one of India's notable industry platforms celebrating excellence in academia and innovation. The University also secured the first position in the Indian Institutional Ranking Framework (IIRF) 2025 in two prestigious categories. The Ashoka advantage will continue to equip its students with the skills to see the big picture - to critically analyse, question, interpret, craft compelling arguments, and find sustainable solutions. It is a collective effort towards nation-building. This is where tomorrow's leaders are born.

Check out the Ashoka Website to know more: https://www.ashoka.edu.in/

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