Job Purpose To provide comprehensive secretarial, administrative, coordination, and communication support to the Director. The Executive Secretary will manage the Director’s schedule, correspondence, meetings, documentation, follow-ups, and coordination with internal departments and external stakeholders while maintaining confidentiality and professionalism.
Key Duties & Responsibilities
Manage the Director’s daily calendar, appointments, meetings, and travel schedules.
Coordinate and schedule meetings with staff, management, clients, visitors, and external stakeholders.
Prepare meeting agendas, minutes, presentations, reports, letters, notices, and official correspondence.
Maintain confidential files, records, documents, and key communications of the Director.
Handle incoming and outgoing calls, emails, letters, and other official communications.
Screen and prioritize communications and appointments for the Director.
Coordinate with different departments and follow up on tasks assigned by the Director.
Prepare daily/weekly status reports and provide updates on pending matters.
Maintain records of significant meetings, decisions,



deadlines, and follow-up actions.
Assist the Director in project-related work, documentation, presentations, and administrative activities.
Coordinate official visits, events, conferences, and other programs involving the Director.
Maintain qualified relationships with employees, officials, visitors, vendors, and other stakeholders.
Ensure timely completion and submission of documents requested by the Director.
Perform any other administrative or coordination duties assigned by the Director Qualification
Bachelor’s Degree in any discipline from a recognized university.
Master’s Degree in Hospital Management will be preferred.
Additional qualification in Hospital Administration, Healthcare Management, Business Administration, or Secretarial Practice will be an added advantage.
Proficiency in MS Office, email communication, documentation, and administrative tools.
Good written and verbal communication skills.

Pay: ₹30,000.00 per month

Work Location: In person

📌 Executive Secretary To Director Chandaka
🏢 Institute of Health Sciences ( A unit of Margdarsi)
📍 Chandaka