Job Summary

We are seeking an experienced, proactive, and detail-oriented Executive Admin to support our executive leadership team. In this role, you will act as a primary point of contact for internal and external stakeholders, manage complex schedules, coordinate travel, and handle sensitive, confidential information with high discretion. The ideal candidate thrives in a quick-paced setting, possesses strong communication skills, and seamlessly anticipates leadership needs.

Key Responsibilities
Calendar &
Schedule Management: Manage and organize complex leadership calendars, prioritize meeting requests, and resolve scheduling conflicts proactively.
Communication &
Liaison: Serve as the primary point of contact between executives, clients, board members, and internal team members; draft and edit correspondence, reports, and presentations.
Travel &
Expense Management: Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries. Process and submit monthly expense reports.
Meeting &
Event Coordination: Organize and prepare materials for board meetings, executive retreats, and company-wide events.



Take accurate meeting minutes and track action items.
Document &
Project Support: Prepare, edit, and proofread high-level documents, slide decks, and spreadsheets. Track key project deadlines and follow up with cross-functional teams.
Confidentiality: Maintain complete discretion when handling highly sensitive company, financial, and personnel information.

Qualifications &
Requirements
Experience: 2 - 5 years of experience as an Executive Assistant, Senior Administrative Assistant, or supporting C-suite/senior leaders.
Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or Google Workspace;

experience with expense tracking and scheduling tools.
Communication: Exceptional written and verbal communication skills with a professional demeanor.
Problem-Solving: Robust organizational skills, sharp attention to detail, and the ability to prioritize multi-step tasks independently under tight deadlines.
Education: High school diploma required
Bachelor's degree preferred.

📌 Executive Admin Bangalore Urban
🏢 Trigent Software
📍 Bangalore Urban