Key Responsibilities
Handle end-to-end IT hardware procurement from OEMs, distributors and channel partners.
Obtain vendor quotations, compare commercials, negotiate pricing and check availability / delivery timelines.
Manage Purchase Orders, vendor confirmations, dispatch and delivery follow-ups.
Maintain updated Purchase / Open PO / Order Status trackers.
Coordinate with Sales, Finance, Warehouse and Logistics for smooth order execution.
Prepare and coordinate customer invoices based on SO/PO, delivery and billing requirements.
Ensure invoice accuracy for product, quantity, price, GST, customer PO and other details.
Handle EU customer billing, including international invoice preparation, currency, customer requirements and required supporting documentation.
Coordinate with Finance for invoice corrections, credit/debit notes and international billing requirements.
Maintain daily Procurement, Order & Billing Refresh / MIS and share with the reporting manager.
Highlight urgent issues such as price changes, stock shortages, vendor delays,



delivery risks and billing delays.
Maintain proper records of quotations, POs, invoices, delivery documents and customer billing documents.

Required Skill
3–6 years of experience in IT Purchase / Procurement / Distribution.
Positive knowledge of IT hardware, OEMs and distributors.
Strong vendor coordination and negotiation skills.
Valuable knowledge of customer billing and EU/international invoicing.
Robust Excel / MIS reporting skills.
Excellent follow-up, coordination and communication skills.
Ability to manage multiple orders and work within deadlines.

End-to-End Ownership Customer Requirement → Vendor RFQ → Comparison → Negotiation → PO → Vendor Confirmation → Dispatch → Delivery → Customer Invoice / EU Billing → Documentation → Daily Refresh → Closure

Pay: ₹20,000.00 - ₹32,000.00 per month

Work Location: In person

📌 Senior Purchase Executive Ahmedabad
🏢 ivalue systech
📍 Ahmedabad