JD – Secretary GHIAL
KEY ACCOUNTABILITIES

(List the responsibilities/duties associated with the job. For each responsibility/duty listed, give the factors on which an individual’s performance is judged).

Accountabilities

Key Performance Indicators

Calendar Mgmt. # Coordination & scheduling meetings & other imp assignments like reviews by effectively managing the calendar

100 % adherence

Act as a liaison between the external or internal executives, managers and stakeholders and coordinate meetings etc.

Customer Feedback

Maintaining office Budget, Handling SAP MM model (PR/PO for processing of bills - doing Pr's, Enfa's, and PO's related to F&A; team. Follow-up for MIS & other information as

100 % adherence

Travel Mgmt. - Manage all aspects related to travel, Booking of Tickets & Stay arrangements, Cost Effectiveness, Forex & Other travel arrangements

Cost saved by timely booking

Facilitate all document flows / work flows for HOD/CEO approval and information e.g. bills, invoices, memos, circulars, courier, postal documents.

100 % adherence

File Mgmt. : Systematically filing all the imp and confidential files of CEO office & Regulatory documents files.

100 % adherence





Receive and forward all regulatory & internal communication to respective teams after CEO review. Coordinate with respective stakeholder for closure of such Communications. Follow up for MOMs closure.

100 % adherence

E-Mail management of HOD/CEO mails including follow-ups - as required. SPOC for team requirement like arranging AEPs (guest) & their facilitation, meetings / VC arrangements, etc.

100 % adherence

Personal Assistance: Assistance to HOD as required e.g. VC / AC arrangements, submission of bills, travel statements, payments.

100 % adherence

Prepare Weekly MIS / Fortnightly MIS Reports , consolidation of KPI etc. with regard to JVs & Subsidiaries need basis.

100 % adherence
INTERACTIONS

(Describe the job roles that you interact with inside or outside the company to enable you to meet your accountabilities)

Internal

External

HODs

CXOs of various business

CXO’s of business

Delegates from various business

GCMO/ BCMO

Regulatory business

Other business, HODs

Pay: ₹55,000.00 - ₹65,000.00 per month

Advantages:
Health insurance
Provident Fund

Work Location: In person

📌 Secretary To Finance Director Shamshabad
🏢 Vision Property Management Services
📍 Shamshabad