Job Title: Admin Executive/ Senior Executive

Department: Administration
Employment Type: Full time

Key Responsibilities:-
Handle end-to-end travel bookings flights, trains, cabs, and hotel accommodations for employees and guests
Coordinate with travel agencies/vendors to get best rates and timely confirmations
Ensure all bookings comply with company travel policy and budget guidelines
Assist employees with visa documentation, forex, and travel insurance requirements
Manage travel helpdesk tickets/queries and ensure timely resolution (SLA adherence)
Coordinate last-minute/urgent travel requests and changes/cancellations
Maintain accurate records of bookings, invoices, and travel expenses
Reconcile travel vendor bills and process invoices for payment
Prepare MIS reports on travel spend, vendor performance, and helpdesk tickets




Liaise with finance team for travel advances, reimbursements, and expense settlements
Handle escalations related to travel delays, cancellations, or vendor issues
Continuously identify prospects for cost savings and process improvement.

Required Skills & Qualifications
Bachelor's degree in any discipline.
Atleast 3 years of experience in administration/travel desk management .
Strong coordination and vendor negotiation skills.
Excellent communication skills, especially while liaising with senior leadership.
Proficiency in MS Office (Excel, Word, Outlook).
Solid organizational and problem-solving skills.

📌 Administration Executive/travel Helpdesk Executive Gurugram (India)
🏢 SmartWorks
📍 India