Job Description

Job Title: Virtual Assistant (AI-Savvy) – Global Leadership Coaching Business

n

About Us

n

We are a fast-growing global leadership coaching and transformation company led by a globally recognized CXO Leadership Coach, TEDx Speaker, and Top Leadership Coach in India.

n

At CXOhive.com we aim to help Leaders, teams and organisations get 10x results in all areas of Leadership and Growth. We offer Executive and Leadership coaching

n

The Global CXO Accelerator is a part of CXOhive.com and is aimed more at Mid career leaders

n

The mission is to help mid-career professionals and leaders across the world become Global CXOs, achieve ₹1Cr+ careers, and build holistic success combining science, strategy, and Indian wisdom.

n

n

n

We operate at the intersection of:

n

n

n
- Executive and Leadership Coaching
n

n

n

n
- Career Transformation
n
-

n
- Digital Learning & Content
n
-

n
- Global Community Building
n

n

n

Role Overview

n

n

We are looking for a highly dependable, AI-savvy, full-time Virtual Assistant who can act as a right hand to the founder, manage end-to-end operations, and ensure a seamless experience for our global community.

n

This is NOT a basic VA role.

n

n

This role requires customer handling ability , being tech savvy , Ai enabled , ownership, maturity, discretion, and execution excellence.

n

n

As a full time resource you are expected to contribute to all initiatives new and existing within the working hours.

n

n

Ability and Open ness to learn quickly is key as AI has opened up a whole new world of opportunities

n

n

Working Hours

n

n

n
- Monday to Friday: 10:00 AM – 7:30 PM (45-minute lunch break) approx 9 hrs ( flexible )
n

n

n

n
- Saturday: 825 am to 525 pm ( I have a session starting at 830 am every morning )
n

n

n

n
- 6 days/week commitment
n

n

n

Salary is negotiable and based on experience and ability to handle these tasks

n

n

Broad Key Responsibilities 1. Customer Experience & Support

n

n
- Onboard new customers into programs and communities
n

n

n

n
- Provide access to Learning Management Systems (Tagmango LMS currently but could change in future)
n

n

n

n
- Handle customer queries via email and support channels
n

n

n

n
- Manage testimonials and feedback collection
n

n

n

n
- Support webinar and event participants (Zoom, Whats App groups)
n

n

n

2. Learning Management System (LMS) Management

n

n
- Upload and manage courses on platforms like Tag Mango / LMS tools
n

n

n

n
- Upload videos (You Tube/Vimeo downloads) into LMS
n

n

n

n
- Create course thumbnails and structure modules
n

n

n

n
- Ensure smooth user access and experience
n

n

n

3. Email Marketing & Automation

n

n
- Manage email systems like Convert Kit
n

n

n

n
- Create and send newsletters
n

n

n

n
- Segment audiences and update lists
n

n

n

n
- Execute automated email sequences
n

n

n

n
- Handle both customer and non-customer communication
n

n

n

4. Content & Design Execution

n

n
- Create social media creatives using Canva
n
-

n
- Design:
n
-

n
- Thumbnails
n
-

n
- Newsletter covers
n
-

n
- Social media posts
n
-

n
- Brochures & booklets
n
-

n
- Rebrand existing assets (slides, PDFs, workbooks, books, JPEGs)
n

n

n

5. Social Media & Growth Support

n

n
- Post content across:
n
-

n
- Linked In
n
-

n
- Instagram
n
-

n
- Facebook
n
-

n
- Twitter (X)
n
- Youtube ( upload videos , seo ,create thumbnails )
n
- Podcasts (( upload videos , seo ,create thumbnails )
n




- Whats App Marketing ( create jpegs , manage and post content )
n
-

n
- Create Linked In posts (text, carousels, articles)
n
-

n
- Send connection requests to relevant professionals
n
-

n
- Assist with content planning from releases and campaigns
n
-

n
- 6. Content Creation & Repurposing Create:
n
-

n
- Power Point presentations
n
-

n
- Workbooks & worksheets
n
-

n
- Quizzes & Google Forms
n
-

n
- Ebooks and articles
n
-

n
- Convert documents into slides
n
-

n
- Create summaries of HBR-style articles
n
-

n
- Prepare content for newsletters and social media
n

n

n

7. Webinar & Event Operations

n

n
- Manage Zoom sessions (especially Saturday sessions)
n
-

n
- Send Whats App invites and reminders
n
-

n
- Coordinate participants and access
n
-

n
- Support live sessions execution
n

n

n

8. Marketing & Growth Execution

n

n
- Post ads across platforms
n
-

n
- Assist in SEO reporting
n
-

n
- Prepare competitor research documents
n
-

n
- Compile content from websites and industry leaders
n
-

n
- Support funnel execution (webinars, landing pages, campaigns)
n

n

n

9. Administrative & Operational Excellence

n

n
- Maintain strict confidentiality of all business data
n
-

n
- Manage files, drives, and internal systems securely
n
-

n
- Create QR codes, upload media assets, manage digital workflows
n
-

n
- Assist founder with day-to-day execution tasks
n

n

n

10. You Tube

n

Creation of thumbnails , optimisation of videos with seo , competitive research and release of videos

n

11, Whatsapp Creative design and Automation

n

Design creative of jpegs and messages . Knowing how to use AI senzy or any other tool is an advantage ( willingness to learn )

n

n

Ideal Candidate Profile Ideally

n

n
- Prior experience working with a Coach / Trainer / Consultant ideally but if you have customer and marketing exposure then working with another founder and marketing basics is also ok
n
-

n
- Strong understanding of Customer interaction and Digital marketing basics
n
- Someone who wants to work full time and is fully committed to this role
n
-

n
- Experience with:
n
-

n
- LMS platforms ( tag mango preferred or any other )
n
- Email marketing tools ( convert kit preferred )
n
-

n
- Social media ( all channels , linkedin, Insta, FB , X ( twitter )
n
- Youtube Thumbnails , seo
n
- Basic ( audio and Video editing )
n
- Podcasting support ( design of channel , upload , optimising )
n
-

n
- Fluent in English and conversational ability in Hindi preferably or a south indian language
n
- High level of trustworthiness and discretion
n
- Not looking for those who think they can free lance on the side during the 8 hours of work as it is fast paced
n

n

n

AI & Tech Readiness

n

n
- Comfortable using AI tools ( chat gpt , Claude , gamma,canva ) for:
n
-

n
- Copywriting and emails
n
-

n
- Content creation/presentation
n
-

n
- Research
n
-

n
- Productivity
n
-

n
- Ability to learn and adopt current tools and skills quickly
n

n

n

Personal Attributes

n

n
- Mature, responsible,



and proactive to deal with customers and keep them happy
n

n

n

n
- Strong attention to detail
n

n

n

n
- Execution-focused (gets things done without follow-ups)
n

n

n

n
- Organized and process-driven
n

n

n

n
- Calm under pressure
n

n

n

n
- High growth and ownership mindset
n

n

n

n
- Independant worker. Needs low supervision and definitely not high maintenance in term of attention, emotions and assurance
n

n

n

What This Role Is NOT

n

n

n
- ideally Not for some who wants to work part-time or temporary freelance role
n

n

n

n
- Not suitable for freshers
n

n

n

n
- Not for someone who is unwilling to learn AI or any other new skill
n

n

n

n
- Not for someone who cannot talk or handle customers ( someone who is low on patience or abrupt or rude )
n

n

n

n
- Not for someone who goes only by a job description . During the working hours you should be willing to learn and do anything for the business
n

n

n

Growth Chance

n

This role offers:

n

n
- Exposure to global leadership coaching business
n
- Direct work with a top leadership coach
n

n

n

n
- Learning in:
n
- Executive branding
n
- Digital business building
n
- AI-enabled operations
n

n

n

Potential to grow into:

n

n
- Operations Manager
n
- Marketing Lead
n
- Program Manager
n

n

n

How to Apply : Kindly apply to

n

n

n

Please include:

n

n
- Your experience working with a coach or similar business or similar role or
n

n

n

2 Tools and platforms you have used ( In AI , LMS, email, design)

n

n

3 Examples of your best work if you would like to share

n

n
- Social media work
n
- Designs
n

n

n

4 A short note on why you are the right fit for this role

n

n

5 Salary: Flexible in line with the market and based on actual capability

n

n

n
- Email : . Do not use instant reply feature of linkedin
n

n

n

2 Share your hourly rate or Salary expectations on the basis of work done

n

3 Your contact details

n

4 Apply only if you a minimum of 50% of the capability and are willing to learn the rest ( Training courses available )

n

Final Note

n

n

We are building a high-performance, high-trust environment.

n

If you are someone who wants to work closely with a visionary leader and grow rapidly — this is for you.

n

n

How to Apply: Kindly apply to

n

n

Some more specifics and granular tasks below

n

n

n
- Creating thumbnails for courses in LMS
n
- Downloading Youtube Videos and uploaded in LMS
n
- Social media posting (Linkedin, whatsapp, twitter, facebook and Instagram)
n
- Newsletter creation and Cover image for the newsletter
n
- proofreading and editing the Documents
n
- Creating slides of docs
n
- PPT creation
n
- Making slides
n
- Whatsapp invites for webinar sessions
n
- Assisting members through support group mail
n
- QR Code creation
n
- Emails for getting testimonials and addressing support related queries
n
- SEO Report Analysis
n
- Linkedin Activity (sending connection requests for relevant members)
n
- Linkedin posts (jpegs, slides, Article)
n
- Ebook
n
- HBR Articles download
n
- Preparing list of social media content from releases
n
- Booklet Creation
n
- posting AD on social media - Linkedin, whatsapp, twitter, instagram and facebook
n
- Preparing word docs of websites
n
- Rebranding docs, worksheets, slides, workbooks
n
- Rebranding Jpegs, Rebranding books
n
- Working on Websites
n
- Attending sessions and taking relevant screenshots and rebranding them
n
- Sharing ebook on whatsapp groups
n

📌 Virtual Assistant (Karnataka)
🏢 CXOhive
📍 Karnataka