Founder's Office Executive

About the Role

We’re looking for a sharp, organised and highly dependable Founder’s Office / Executive Assistant to work closely with the founder and help manage the day-to-day rhythm of the company.

This role sits at the intersection of people, priorities, information and execution. You’ll help the founder stay focused on what matters most by managing their calendar, coordinating across teams, keeping track of key information and ensuring important follow-ups don’t fall through the cracks.

This is a high-trust role with significant exposure to the business, leadership team and external stakeholders.

Key Responsibilities

1. Data & Information Management

- Maintain and organise key business data, trackers, reports and information required by the founder.

- Consolidate information from different teams into clear, usable formats.

- Maintain dashboards / trackers for key priorities, action items and business updates.

- Ensure information shared with the founder is accurate, current and easy to access.

- Handle sensitive and confidential information with discretion.

2. Founder’s Office Support

- Support the founder on strategic and operational projects.

- Prepare meeting notes, summaries, trackers and follow-up documents.

- Help drive execution on specific founder-led initiatives.

- Research and pull together information when required for decision-making.

- Anticipate the founder’s needs and proactively bring structure to areas that require it.

3. Internal Coordination





- Act as a central point of coordination between the founder and internal teams.

- Follow up with teams on action items, decisions and timelines coming out of meetings.

- Ensure important tasks and requests are tracked through to closure.

- Coordinate cross-functional workstreams where multiple teams are involved.

- Flag delays, dependencies or issues to the founder proactively.

4. Calendar & External Meeting Management

- Own and manage the founder’s calendar, ensuring time is allocated effectively across internal and external priorities.

- Coordinate external meetings with investors, partners, clients, vendors and other stakeholders.

- Manage meeting logistics, scheduling, rescheduling and follow-ups.

- Help the founder prepare for important meetings by ensuring the right context, documents and information are available.

- Maintain visibility on upcoming commitments, deadlines and priorities.

What We’re Looking For

- 3–5 years of experience in an Executive Assistant, Founder’s Office, Business Operations, Chief of Staff or similar role.

- Extremely organised and detail-oriented.

- Strong written and verbal communication skills.

- Comfortable coordinating with senior leaders and multiple teams.

- Strong follow-up skills, you enjoy getting things to closure.

- Good with numbers, data and spreadsheets.

- Comfortable working in a fast-paced, changing setting.

- High ownership and ability to work independently.

- Good judgement around prioritisation and confidentiality.

- Someone who is proactive rather than waiting to be told what to do.

📌 Founder's Office Executive (Mumbai)
🏢 thumpN
📍 Mumbai