Role & responsibilities

1. Accounting & Financial Management

- Manage day-to-day accounting activities of the port/terminal operations.
- Ensure accurate recording of revenue, expenses, receipts, payments, and journal entries.
- Review and maintain General Ledger, Accounts Payable and Accounts Receivable.
- Monitor cash flow, bank transactions, and fund requirements.
- Prepare monthly financial statements and management reports.

2. Port Operations Billing & Revenue

- Monitor billing for cargo handling, loading/unloading, storage, transportation, equipment usage, and other port-related services.
- Verify operational data and supporting documents before raising invoices.
- Track outstanding customer receivables and ensure timely collections.
- Reconcile customer accounts and resolve billing discrepancies.
- Coordinate with Operations and Commercial teams regarding billing and revenue realization.

3. Cost Control & Budgeting

- Monitor operational expenses against approved budgets.
- Analyze costs related to manpower, equipment, fuel, maintenance, logistics, and vendors.
- Identify cost variances and provide management with corrective-action recommendations.
- Assist in preparation of annual budgets and periodic forecasts.

4. Vendor & Contractor Payments

- Verify vendor invoices, work orders, purchase orders, and supporting documents.
- Ensure timely processing of contractor, transporter, supplier, and service-provider payments.
- Reconcile vendor accounts and resolve payment-related issues.
- Monitor advances and outstanding balances.

5.



Statutory Compliance

- Ensure compliance with applicable accounting and taxation requirements.
- Coordinate GST, TDS, PF, ESI and other statutory payments/returns, as applicable.
- Maintain proper documentation for audits and statutory requirements.
- Coordinate with internal and external auditors.

6. Bank & Reconciliation

- Prepare and review bank reconciliations.
- Monitor daily bank balances and transactions.
- Ensure timely reconciliation of customer, vendor, and inter-company accounts.

7. MIS & Management Reporting

- Prepare monthly MIS reports for port operations.
- Provide reports on revenue, expenses, profitability, receivables, payables, and cash flow.
- Analyze operational financial performance and highlight significant variances.
- Support management in financial decision-making.

8. Internal Controls & Audit

- Establish and monitor financial controls at the port/terminal.
- Ensure proper authorization and documentation for financial transactions.
- Identify financial risks, control gaps, and potential revenue leakages.
- Support internal, statutory, and management audits.

Preferred candidate profile

- Robust knowledge of accounting, GST, TDS, taxation, budgeting, and financial reporting.
- Experience in Tally/accounting software and advanced MS Excel.
- Good analytical, communication, coordination, and team-management skills.

Port Operations | Bulk Cargo Handling | Coal/Iron Ore | Logistics | Shipping | Terminal Operations | Transportation | Infrastructure

📌 Senior Accounts Officer (Visakhapatnam)
🏢 HIQ PORTS
📍 Visakhapatnam