Role: Operations Associate
Experience: 4.5 - 8 years
Department: Legal & Compliance / Corporate Secretarial Operations
Location: Bangalore & Gurgaon

About the Role

We are looking for an experienced Company Secretarial skilled to join our Clients governance operations team as an Operations Associate. This role owns Board and Committee-level secretarial processes across a large portfolio of group entities, with a higher degree of independence, cross-jurisdictional coordination, and process ownership compared to the junior band. This is a pure secretarial execution role and does not involve legal drafting, contract review, or compliance-advisory work.

Key Responsibilities

- Lead and own Board and Committee Meeting governance across multiple entities scheduling, agenda planning, papers circulation, and execution oversight
- Draft and finalize Board and Committee Minutes, forward planners, and action trackers with minimal supervision
- Own end-to-end ROC filings and ensure timely, accurate statutory submissions across all assigned entities
- Maintain and audit statutory registers and records across a multi-entity portfolio
- Manage shareholder correspondence and circulation processes, including notices, resolutions, and disclosures
- Coordinate cross-jurisdictional Board processes,



aligning with external service providers where applicable and reviewing their minutes for accuracy
- Handle secretarial documentation and governance across 10–12+ entities simultaneously
- Liaise independently with internal teams, auditors, RTAs, and regulatory authorities
- Drive process improvement initiatives within the secretarial/governance function
- Mentor or guide junior team members (Analyst-level) on secretarial processes where required

Mandatory Skills

- Board & Committee Governance (Multi-Entity, 10–12+)
- ROC Filings & Regulatory Compliance Management
- Cross-Jurisdictional Secretarial Coordination
- Shareholder & Stakeholder Management
- Process Improvement in Governance Operations

Good to Have

- Prior experience working with external service providers/RTAs for non-local entity boards
- Exposure to secretarial/governance platforms or tools
- Experience mentoring junior secretarial staff

Eligibility Criteria

- Experience: 4.5 to 8 years in a Company Secretarial function (corporate/in-house preferred; not a law firm or legal-advisory background)
- Qualification: Company Secretary (CS) — ICSI qualified
- Profile fit: Purely secretarial background; candidates with contract drafting, legal advisory, or litigation exposure mixed into their profile will not be considered for this role

📌 Senior Company Secretary Governance & Board Operations (Gurugram)
🏢 Embarkgcc Services
📍 Gurugram