- The duties of theOperations Administratorwill be wide-ranging each day
- Reporting to the VP, of Portfolio Operations & Strategy, this individual will also support the Chief Portfolio Engineers
- Duties will include serving as a hub of communication for the team, tracking and monitoring division initiatives, managing budgets and expenses, and performing document management
- the candidate will be a multi-tasker with excellent time management and communication skills
- An understanding of all maintenance policies and an evaluation of their efficacy
- Assist with tracking and evaluation of normal R&M; expenses
- Track project costs, review invoices for payment, and approve and process vendor payments in a timely process
- Assist with the upkeep of insurance requirements, documents, and broker needs
- Work with onsite teams to identify a proper training curriculum and ensure its implemented appropriately
- Understand software needs and onsite team obstacles as they relate to new technology
- Maintain records for preventative maintenance efforts and assist with quarterly audits and inspections
- Help record new equipment model and warranty information, from small tools to large mechanicals
- Monitor, schedule, and assist with annual elevator and/or fire testing and inspections on-site
- Pull weekly/monthly reporting metrics and help evaluate inefficiencies at the property level
- Assist in signing, renewing, and procuring annual contracts related to onsite maintenance operations
- Assist with project scheduling and serve as a hub for communication on all project timelines and activities
- Maintain all project documentation and research/respond to inquiries relative to project guidelines for contracted and assigned work
- Record maintenance and file organization is a top priority