Job Description Operations Analyst-II (Company Secretarial)

Role: Operations Analyst-II
Experience: 2 – 4.5 years
Department: Corporate Secretarial Operations

About the Role

We are looking for a detail-oriented Company Secretarial qualified to join our Clients governance operations team as an Operations Analyst-II. This role is responsible for supporting Board and Committee-level secretarial processes across multiple group entities, ensuring accurate documentation, timely statutory filings, and smooth coordination between directors, shareholders, and internal stakeholders. This is a pure secretarial execution role and does not involve legal drafting, contract review, or compliance advisory work.

Key Responsibilities

- Organize and coordinate Board and Committee Meetings, including scheduling, agenda preparation, and circulation of papers as per approved templates
- Draft and maintain accurate Board and Committee Minutes, forward planners, and action trackers
- Manage ROC filings and ensure timely submission of statutory forms and returns
- Maintain statutory registers and records in line with applicable company law requirements
- Handle shareholder correspondence and circulations, including notices, resolutions, and related documentation




- Support secretarial documentation across multiple group entities simultaneously
- Coordinate with internal teams and external stakeholders (auditors, RTAs, regulatory bodies) as required
- Assist with process improvement initiatives within the secretarial function
- Address ad hoc governance and compliance-related requests as they arise

Mandatory Skills

- Board Meeting Coordination & Minutes Drafting
- ROC Filings & Statutory Compliance
- Statutory Register Maintenance
- Shareholder Correspondence & Circulation Management
- Multi-Entity Secretarial Support

Good to Have

- Exposure to cross-jurisdictional or multi-entity governance environments
- Working knowledge of secretarial/governance platforms or tools
- Strong written communication for documentation and correspondence

Eligibility Criteria

- Experience: 2 to 4.5 years in a Company Secretarial function (corporate/in-house preferred; not a law firm or legal-advisory background)
- Qualification: Company Secretary (CS) — ICSI qualified or pursuing final level with relevant experience
- Profile fit: Purely secretarial background; candidates with contract drafting, legal advisory, or litigation exposure mixed into their profile will not be considered for this role

📌 Company Secretary Board Meetings AND ROC Filings (Gurugram)
🏢 Embarkgcc Services
📍 Gurugram