Job Title: Administrative Executive

Department: Administration

Job Responsibilities

- Office Administration
- Manage day-to-day administrative activities and ensure smooth office operations.
- Maintain office records, files, documents, and correspondence.
- Coordinate office requirements, stationery, equipment, and other administrative needs.
- Maintain proper filing and documentation systems.
- Client Coordination
- Coordinate with clients regarding meetings, documents, payments, site visits, and project-related requirements.
- Respond to client enquiries through phone, WhatsApp, email, and other communication channels.
- Maintain proper records of client communications and follow-ups.
- Project & Site Coordination
- Coordinate with project engineers, site supervisors, labour teams, suppliers, and clients.
- Assist in scheduling site visits, meetings, inspections, and project-related activities.
- Follow up on pending site requirements and communicate updates to the concerned team.
- Documentation & Records
- Prepare and maintain quotations, invoices, agreements, work orders, letters, certificates, and other official documents.
- Maintain project-wise records and ensure documents are properly updated.
- Assist in collecting and organizing documents required for permits, agreements, and other official procedures.
- Coordinate with the accounts department regarding invoices, payment follow-ups, receipts, and outstanding amounts.
- Follow up with clients regarding pending payments when required.




- Communication & Follow-up
- Draft professional emails, WhatsApp messages, notices, and other official communications.
- Follow up with clients, suppliers, employees, and other concerned parties to ensure timely completion of tasks.
- Maintain confidentiality of company and client information.
- Management Support
- Assist management in daily administrative and operational activities.
- Prepare reports, schedules, meeting notes, and other information as required.
- Coordinate internal meetings and ensure assigned tasks are followed up.
- Additional Responsibilities
- Maintain a professional and organized working environment.
- Support HR-related administrative activities such as employee records, attendance, leave records, and certificates.
- Perform other administrative duties assigned by the management from time to time.

Key Skills Required

- Civil knowledge is highly preferable
- Good communication and interpersonal skills
- Proficiency in MS Office, Google Workspace, and basic computer applications
- Good documentation and record-keeping skills
- Ability to coordinate multiple tasks and follow up effectively
- Skilled email and WhatsApp communication skills
- Time management and organizational skills
- Basic knowledge of accounts and invoicing is an advantage
- Ability to work independently and as part of a team

Experience:0-2 yrs

Freshers can also apply

Pay: ₹8,000.00 - ₹10,000.00 per month

Work Location: In person

📌 ADMINISTRATIVE EXECUTIVE (India)
🏢 M3 International Private
📍 India