About Udukku Music

Udukku Music is a modern music-education startup focused on structured, high-quality learning and smooth digital-first operations. We work closely with teachers, learners, and parents to deliver consistent, well-managed music classes.

About the Role

Udukku Music is looking for an Operations & Founder’s Assistant to help manage daily operations, coordination, sales conversations, data, and Founder’s tasks.

This is a role for someone who can organize chaos. You may be given a large amount of scattered information, multiple ongoing tasks, different deadlines, meetings, follow-ups, and changing priorities, and your job will be to turn all of this into a clear, organized, and actionable system.

The role involves significant calendar management, deadline tracking, information organization, follow-ups, and coordination, while working closely with the Founder in a fast-growing startup environment.

Starting Salary: ₹12,000/month

Key Responsibilities:

- Manage daily class operations: Schedules, WhatsApp groups, session tracking, and class recordings.
- Coordinate with teachers, students, and parents to ensure smooth communication and timely issue resolution.
- Maintain accurate records for classes, sessions, teacher payouts, students, and leads.
- Organize and update data related to teachers, students, leads, and internal notes.
- Handle sales conversations with prospective students/parents through WhatsApp and calls.
- Follow up with leads and help convert enquiries into confirmed classes and packages.
- Support sales and outreach through WhatsApp, Indeed, and other relevant channels.
- Manage the Founder’s calendar, including scheduling meetings, coordinating timings, tracking commitments, and ensuring there are no missed deadlines.
- Assist the Founder with day-to-day tasks, including research, follow-ups, coordination,



documentation, scheduling, and task tracking.
- Take large amounts of unorganized information and turn it into structured notes, lists, documents, databases, and actionable tasks.
- Track multiple deadlines and priorities simultaneously, ensuring important tasks are followed up on and completed on time.
- Keep track of ongoing conversations, decisions, pending tasks, and follow-ups across different areas of the business.
- Conduct in-depth research on topics, people, businesses, tools, and opportunities as required.
- Support branding, marketing, and operational tasks as needed.
- Identify areas for improvement in day-to-day processes and help reduce manual work
- Work closely with the Founder across different functions and take ownership of assigned tasks

Skills & Tools:

- Notion - Comfortable organizing information, creating databases, task boards, notes, and systems
- AI Tools - Claude, ChatGPT, Gemini; able to use AI tools effectively for research, writing, organization, summarization, and day-to-day tasks
- Google Workspace - Docs, Sheets, Slides
- Canva - Basic knowledge and ability to make simple edits/designs
- In-depth research - Able to find, understand, organize, and summarize information from multiple sources
- Fathom - Comfortable using meeting recordings/transcripts and extracting key information and action items
- Transcription tools - Comfortable working with transcripts, recordings,



and converting conversations into structured notes/action points
- Calendar management - Strong ability to schedule meetings, manage competing commitments, and track deadlines

What We’re Looking For:

- Someone who is exceptionally organized and can organize chaos
- Someone who can take a huge amount of unorganized information and turn it into a clear, structured system
- Comfortable managing multiple deadlines, tasks, meetings, and priorities at the same time
- Strong attention to detail and ability to follow through
- Proactive - you should be able to identify what needs to be done rather than always waiting for instructions
- Transparent and confident communicator
- Comfortable having sales conversations and follow-ups
- Good written English and professional WhatsApp communication
- Comfortable working with digital tools and learning new ones quickly
- Able to handle changing priorities in a startup environment
- Reliable and accountable with deadlines and commitments
- Comfortable working closely with the Founder and handling a wide variety of responsibilities
- Willing to learn, take ownership, and grow with the company

The Right Person For This Role:

You should enjoy taking messy information and making it make sense.

If you are someone who can look at 20 different tasks, 5 deadlines, multiple meetings, scattered WhatsApp messages, notes, documents, and follow-ups, and naturally think “Let me organize all of this”, this role could be a strong fit.

The ability to bring structure, clarity, and order to a fast-moving environment is one of the most important qualities we are looking for.

Pay: From ₹12,000.00 per month

Benefits:

- Flexible schedule
- Paid time off
- Work from home

Willingness to travel:

- 25% (Preferred)

Work Location: Remote

📌 Operations and Founder's Assistant (India)
🏢 Udukku
📍 India