Job Description – Senior Admin Executive

Designation: Senior Admin Executive
Department: Administration
Location: Vikhroli (West), Mumbai
Work Mode: Work From Office
Experience: 4–7 Years
Employment Type: Full-Time

About the Role

We are looking for an experienced and proactive Senior Admin Executive to manage day-to-day administrative activities and ensure smooth functioning of office operations. The ideal candidate should have strong coordination, vendor management, facility management, and administrative skills.

Key Responsibilities

- Manage day-to-day office administration and ensure smooth office operations.
- Handle facility management, including housekeeping, security, maintenance, pantry, and office infrastructure.
- Coordinate with vendors, service providers, and contractors for various administrative requirements.
- Manage vendor negotiations, quotations, purchase orders, invoices, and payment coordination.
- Monitor office supplies, stationery, pantry items, and other administrative inventories.
- Maintain records of administrative expenses, contracts, AMC agreements, and vendor documentation.
- Coordinate for office repairs, maintenance, electrical, plumbing, AC, and other facility-related requirements.
- Ensure proper maintenance of office premises and common areas.
- Coordinate with building management/society for maintenance, access cards, parking, and other facility-related matters.
- Support employee requirements related to seating, access cards, office facilities, and other administrative needs.
- Assist in organizing meetings,



events, employee engagement activities, and other internal requirements.
- Maintain proper documentation and MIS reports related to administration.
- Ensure compliance with company administrative policies and safety procedures.
- Handle courier, travel, transport, and other office-related arrangements as required.
- Coordinate with internal departments and management for administrative requirements.
- Identify operational issues and ensure timely resolution.

Required Skills

- Strong administration and facility management experience.
- Good vendor management and negotiation skills.
- Excellent coordination and communication skills.
- Good knowledge of MS Office, particularly Excel and Word.
- Ability to maintain records, MIS, and administrative documentation.
- Strong follow-up and problem-solving skills.
- Ability to manage multiple tasks and priorities independently.
- Good interpersonal skills and qualified approach.

Qualification

- Graduate in any discipline.
- Relevant experience in administration, facility management, or office operations will be preferred.

Preferred Experience

Candidates with experience in corporate office administration, facility management, vendor management, and employee support services will be preferred.

Location: C-804, 8th Floor, Kailas Business Park, Veer Savarkar Marg, Vikhroli–Powai Link Road, Vikhroli (West), Mumbai – 400079.

Pay: ₹15,688.08 - ₹41,559.09 per month

Benefits:

- Paid time off
- Provident Fund

Work Location: In person

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