ROLES & JOB DESCRIPTION (RJD)Reception, Administration & Facility Executive

Department: HR & Administration
Location: Mumbai
Reporting To: Manager – HR & Administration
Experience: 2–5 Years

Job Purpose

Responsible for managing the front office, administration, and facility operations to ensure a qualified, efficient, and well-maintained workplace.

Key Responsibilities

Reception & Front Office

- Manage reception and provide a professional first point of contact.
- Handle visitors, calls, courier, correspondence, and meeting room coordination.
- Maintain visitor and front-office records.
- Coordinate guest arrangements and support management visits.

Administration

- Manage stationery, pantry, housekeeping, office supplies, and general administrative requirements.
- Coordinate administrative indents, procurement, and vendor follow-ups.
- Maintain administrative records, invoices, service documents, and MIS.
- Support employee onboarding, events, meetings, and internal office activities.
- Assist HR with employee documentation and HRMS-related coordination.

Facility Management

- Coordinate housekeeping, security, maintenance, pest control, repairs, and other facility services.
- Monitor office infrastructure, cleanliness, safety, and overall workplace upkeep.
- Coordinate with external vendors/service providers and ensure timely resolution of issues.




- Maintain AMC/service records and facility-related documentation.
- Identify facility requirements proactively and escalate critical issues to management.

Travel & Logistics

- Coordinate employee/guest travel, accommodation, transportation, and related arrangements.
- Liaise with hotels, travel agencies, transport providers, and other vendors.

Desired Skills

- Excellent communication and interpersonal skills.
- Strong coordination, follow-up, and multitasking abilities.
- Professional and presentable personality.
- Good command of MS Office (Excel, Word, Outlook).
- Strong administrative and vendor-management skills.
- Ability to work independently and handle multiple priorities.
- High level of discipline, ownership, confidentiality, and attention to detail.

Qualification

Graduate in any discipline with 2–5 years of relevant experience in Reception / Administration / Facility Management / HR & Admin.

Key KPIs

- Efficient reception and visitor management.
- Timely completion of administrative requirements.
- Effective facility and vendor management.
- Office cleanliness, maintenance, and workplace readiness.
- Accurate documentation and MIS.
- Timely resolution of employee and facility-related requests.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Receptionist cum Admin (Mumbai)
🏢 Knowledge Marine & Engineering Works
📍 Mumbai