Executive Assistant to the Joint Director & Co-Founder.

Location: Pune, Maharashtra

Working Model: Hybrid (Remote + In office)

Employment Type: Full-Time

About the Role

We are looking for an exceptionally organised, proactive and resourceful Executive Assistant to work directly with the Joint Director & Co - Founder across a portfolio of ventures in education and technology.

This is far more than a traditional administrative role. You will serve as a trusted partner, helping manage priorities, coordinate projects, streamline operations and ensure that ideas are transformed into action.

The role currently supports:

The Rosary School – A legacy educational institution in Pune, reimagining learning through innovation, meaningful experiences and a commitment to excellence.

Fitqii – A technology company building digital platforms that empower fitness coaches and communities to grow and engage their members.

No two days will look the same. One morning you may be coordinating a leadership meeting or school event, while the afternoon could involve planning a product launch, researching a new business opportunity or following up with developers on a new app feature.

If you enjoy variety, ownership and solving problems, this role is for you.

Key Responsibilities

Executive Support

-Manage the Founder & Director's calendar, appointments and meetings across multiple businesses.

-Prioritise schedules, commitments and deadlines.

-Prepare agendas, presentations and briefing documents.

-Record meeting minutes and track action items.

-Ensure timely follow-up on key decisions and deliverables.

-Handle confidential information with the highest level of discretion.

Project Management

-Coordinate multiple projects simultaneously across different ventures.

-Track timelines, milestones and deliverables.

-Liaise with internal teams, vendors and external partners.

-Monitor project progress and proactively identify potential bottlenecks.

-Prepare project updates and status reports.

Operations

-Support the day-to-day operations of both organisations.

-Coordinate with vendors, consultants and service providers.

-Track payments, documentation and operational tasks.

-Maintain organised digital records and documentation.





-Recommend and implement process improvements to improve efficiency.

Communication

-Draft professional emails, notices, proposals and correspondence.

-Coordinate communication between leadership, employees, parents, clients, partners and vendors.

-Prepare reports, presentations and business documents.

-Ensure clear communication and timely follow-up across teams.

Research & Strategic Support

-Conduct market and competitor research.

-Compile data and insights to support business decisions.

-Research tools, technologies and operational best practices.

-Assist with planning, strategy and new initiatives.

Events & Execution

Support the planning and execution of:

-School events

-Leadership meetings

-Product launches

-Marketing initiatives

-Workshops

-Client meetings

-Vendor engagements

Systems & Organisation

-Create and improve workflows and Standard Operating Procedures (SOPs).

-Organise files, documents and knowledge repositories.

-Build systems that improve productivity and communication.

-Identify opportunities to automate or simplify repetitive tasks.

Working Model

This is a hybrid role, offering flexibility to work remotely while requiring on-site presence whenever needed.

The successful candidate should be comfortable travelling within Pune to support operational requirements, meetings and events, including:

The Rosary School – Salunkhe Vihar Campus

The Rosary School – Viman Nagar Campus

Fitqii meetings and partner locations

Off-site meetings, events and vendor visits

Candidates should be based in Pune and have the flexibility to travel as required.

Who We're Looking For

We're looking for someone who:

-Is exceptionally organised and detail-oriented.

-Thinks ahead and anticipates needs before they arise.

-Takes ownership rather than waiting for instructions.





-Enjoys solving problems and finding practical solutions.

-Can confidently manage multiple priorities at once.

-Communicates professionally with people at all levels.

-Is calm under pressure and adapts quickly to changing priorities.

-Maintains complete confidentiality and professionalism.

-Is comfortable working independently in a hybrid environment.

-Can seamlessly transition between remote coordination and on-site execution.

-Is eager to learn and grow alongside fast-evolving organisations.

Qualifications & Experience

-Bachelor's degree in any discipline.

-Experience as an Executive Assistant, Project Coordinator, Operations Executive, Office Manager or similar role.

-Experience supporting senior leadership or founders will be an advantage.

-Experience in education, technology, startups or operations is desirable.

-Candidates must be based in Pune.

Essential Skills

-Excellent written and spoken English.

-Outstanding organisational and time-management skills.

-Strong communication and interpersonal skills.

-Proficiency in Google Workspace and Microsoft Office.

-Ability to create skilled documents and presentations.

-Strong follow-up and coordination skills.

-High attention to detail.

-Ability to quickly learn and adapt to new tools and technologies.

Why Join Us?

This is an opportunity to work directly with a founder building meaningful organisations in two distinct sectors—education and technology.

You'll gain first-hand exposure to:

-Business strategy

-Leadership and decision-making

-Operations management

-Product development

-Marketing and communications

-Event planning and execution

-Process improvement

-Cross-functional project management

This role offers significant autonomy, diverse learning opportunities and the chance to make a tangible impact across multiple ventures.

If you thrive in a dynamic environment, enjoy bringing structure to ambitious ideas and want to play a key role in building organisations that create real impact, we'd love to hear from you.

Please mail in your resume to:

[email protected]

Pay: ₹25,000.00 - ₹27,000.00 per month

Work Location: In person

📌 Executive Assistant to the Joint Director & Co-Founder. (India)
🏢 The Rosary School & Jr. College
📍 India