JOB DESCRIPTION: ADMIN / FLOOR SECRETARY

Location: Vile Parle West, Mumbai

Experience: 5–10 years in a similar role

Qualification: Graduate

Salary: ₹20,000 – ₹25,000 per month

Joining: Immediate

About the Role

We are looking for an experienced and responsible Admin / Floor Secretary to manage day-to-day administrative operations, office upkeep, staff coordination and overall workplace requirements. The role will involve ensuring the office runs smoothly, maintaining records, coordinating with third-party vendors and supporting employee welfare and workplace management.

Key Responsibilities

· Manage travel desk requirements, including travel and transportation coordination.

· Oversee office maintenance, cleanliness and overall upkeep of the premises.

· Manage pantry/cafeteria inventory and ensure timely availability of required supplies.

· Coordinate with third-party vendors, service providers and contractors for office-related requirements.

· Manage and coordinate with staff, drivers, office boys and other support personnel.

· Maintain attendance and leave registers and ensure records are updated regularly.

· Handle reception management, including day-to-day front-desk coordination.

· Maintain visitor records and ensure appropriate visitor management and security procedures.

· Support employee welfare initiatives and address day-to-day employee requirements.

· Coordinate and manage Diwali gifting and corporate gifting activities,



including vendor coordination, procurement, distribution and records.

· Ensure the office is well-maintained, organised and operational at all times.

· Handle additional administrative, facilities and workplace-related responsibilities as required by the management.

· Take ownership of day-to-day operational requirements and ensure timely resolution of issues.

Key Skills & Attributes

· Strong administrative and coordination skills.

· Good communication and interpersonal skills.

· Ability to coordinate effectively with employees, vendors and third-party service providers.

· Strong organisational and record-maintenance skills.

· Responsible, proactive and dependable.

· Ability to handle multiple administrative requirements simultaneously.

· Positive understanding of office operations, maintenance and workplace management.

· Ability to take ownership of tasks and work independently.

Qualification & Experience

· Graduate in any discipline.

· 5–10 years of relevant experience in administration, office management, facilities management, floor management or a similar role.

· Candidates with experience in office administration and support staff coordination will be preferred.

Work Location

2nd Floor, Man House, 102, Swami Vivekanand Road, Next to Blue Dart, Vile Parle West, Mumbai, Maharashtra – 400056

Pay: ₹11,929.52 - ₹25,000.00 per month

Work Location: In person

📌 Admin Manager and Floor secretory (India)
🏢 D'Artist Talent Ventures
📍 India